Academic Administrator II-Hybrid

3 weeks ago

Worcester Massachusetts, United States University of Massachusetts Medical School Full time
Overview:
GENERAL SUMMARY OF POSITION:

Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service.

 

Responsibilities:
MAJOR RESPONSIBILITIES:

 

Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance

Foster on-going improvements in operating efficiency/process

Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements

Assist the chair in determining space needs for faculty and revenue operations in the Department

Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department

Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty

Responsible for the recruitment, compensation plans, and merit of faculty  

Advise the Chair, faculty and department personnel on employee relations issues  

Supervise all personal action activity related to hiring, termination, increases contracting and funding

Serve as advisor to faculty for the pre and post award activity relating to grant management

Assist with the negotiation of research and trust fund contracts with outside organizations

Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts

Review department needs and recommend priorities based on availability of funds

Devise funding strategies where the sources represent multiple venues, internally and externally

Manage all department funding sources by monitoring revenue and expenditure activity

Adhere to University, State, and funding agency regulations

Responsible for the division's indirect cost, time, and effort reporting

Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines

Represent the department at administrative meetings within and outside of the MedicalSchool

Serve on Institutional committees established to improve school operations and system implementations

Perform other duties as required

Qualifications:
 

REQUIRED QUALIFICATIONS:

Bachelor’s of Science degree in Administration or related field or equivalent experience

5 years of related experience

Prior supervisory experience required  

           

PREFERRED QUALIFICATIONS:

Demonstrated  success in an operational/administrative role within an academic healthcare setting

                                                                                                                                           

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