Associate Director, Resource Management

3 weeks ago


New York County New York, United States Publicis CoLab Full time
Job Description

The  Associate Director, Resource Management  is ultimately responsible for identifying and placing the right talent on the right assignment at the right time. The Associate Director must possess a clear understanding of talent and resource needs across the agency on an evergreen basis, and work closely with Department Leads, Finance, and Human Resources to manage the process from initial need identification to placement to tracking and reporting on billability, allocations, and usage. The Associate Director, Resource Managment will also be focused on building/recommending tools and processes to streamline and scale resource operations both inside and outside the U.S.

Role Objectives:

Resource Management:

Establish processes for managing weekly cadence of resourcing activities, including: fielding inputs from a variety of contacts, publishing regular staffing reports/recommendations, gaining necessary approvals, and tracking/monitoring resourcing changes

Liaise between department leads, finance, Agency Solutions and HR to manage staffing process from request to talent planning/promotions/merits/onboarding

Attend departmental staffing meetings and weekly headcount meeting to facilitate staff movement and hiring

Play the role of Casting Director who understands the ins and outs of each person’s skill sets, strengths, weaknesses to appropriately map right talent (both internal and external) to the right (existing and new) business at the right time

Efficiently prioritize and communicate status of open needs based on revenue status, state of the business, and current staffing structure

 Proactively works with other operations teams to identify work efficiencies and supports adoption of internal tools and resources to maximize utilization

 Drive internal Mobility and cross-agency Fluid Talent

Executive Reporting:

Prepare ad hoc and regular reports/deliverables that support overall capabilities and talent management for executive team

Maintain tracking of assignments (Full-Time, Contractor, Project-Based, Task-Force)

Communicate trending and status of hiring by way of data management to inform current hiring and staffing success and/or challenges

Have an understanding of metrics related to the staffing function – billability, utilization, investment allocations and revenue & margin forecasts

 Internalize broader Talent Management trending (attrition, high potential tracking, etc.)

Partnership and Collaboration:

Partner with internal clients in a positive, professional and constructive way; establish solid relationships

Possess ability to learn how to influence, make business recommendations, and pivot easily to alternative plans

Comfortable being accountable to multiple stakeholders



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