Affordable Living Administrative Assistant

3 weeks ago

Alpena Michigan, United States Samaritas Full time
Position Details:

FULL TIME ADMINISTRATIVE ASSISTANT - WEEKDAYS 8am - 4:30pm

 

We have a newly-vacant Administrative Assistant full time job open at our Alpena Affordable Housing Offices, assisting our Property Manager. You'll be the first face seen at the front desk. Some of your duties will be answering calls, assisting with all front desk operations, performing a range of office and customer service functions. You'll need to be familiar with the Microsoft Office suite of apps. Be ready to successfully multi-task as in between answering calls, you'll prepare resident correspondence, monthly newsletter and calendar; assist with leasing functions including responding to inquiries, providing information, conducting apartment tours, assuring forms/applications are complete and accurate. Do you have some HUD experience? GREAT. If not, we'll teach you what you need to know. Let's set you up with a call with our property manager 

 

Welcome to Samaritas Nation

 

Samaritas is a Michigan-based human service organization that connects people with families and communities, empowers them to live their fullest life possible, and creates a ripple effect of transformation. The reference to the work of the Good Samaritan in our name is especially fitting as it is consistent with our mission, values and the services our faith-based company provides.  

 

APPLY TODAY     #BeTheRock, creating ripples of positive transformation in the lives of those we are entrusted to serve 

   

This position has a pay rate of $15.00 per hour. 

 

 

 

What's In It For You:
Some of the benefits you may receive are:  

 

            Full Time/Part Time

Competitive Medical, Dental, & Vision benefits, effective the first of the month following 30 days of employment

Company paid Basic Life Insurance ($10,000 minimum for each full time and part time employee) 

Company paid Short Term Disability accrual (Full time employees)

Retirement Plan (403b) - Company matches on first 1.5% of gross income at 133% 

Great Personal Time Off (PTO) accruals 

Awesome Employee Discounts

UKG Wallet - Pre-Pay Options

Plus, many more benefits 

Duties And Responsibilities:
Job Summary

 

Assists the Property Manager in the administrative functions of the Affordable Living Property including lease compliance and the administration of one HUD funding program on-site.

 

Duties and Responsibilities

Perform a range of office and customer service functions in accordance with the Affordable Living property, the Affordable Living division and contractual requirements.

Perform receptionist and clerical duties including but not limited to answering phones, sorting mail, faxing, scanning documents in computer, preparing resident correspondence, maintaining/inventorying supplies and making bank deposits.

Assist with leasing functions including respond to inquiries, provide information, conduct apartment tours, assuring forms/applications are complete and accurate. Assist Property Manager with applicant background checks and welcoming residents to the community.

Process HUD forms and rental payments utilizing program software; maintain appropriate records/files for resident leases and rent payments.

Assist Manager in resolving resident concerns and complaints; maintain appropriate documentation and assure follow-up with resident.

Maintain filing and organization relevant to office functions.

Assist Manager in performing apartment inspections and move-ins.

Manage calendars, schedule and coordinate meetings and appointments as necessary.

Scan invoices and enter data into the voucher system for payment.

Manage the property in the absence of the Property Manager for short periods of time.

Qualifications:
Job Qualifications

 

Education, Training, and Licensure/Certification

High school diploma or equivalent required; additional business courses preferred.

Associates degree in business administration preferred.

 

Experience

Minimum two years' experience in office administration, including record keeping, and bookkeeping.

Prior experience in affordable housing practices is preferred.

 

Knowledge Skills and Abilities

Ability to apply principles of commonsense.

Ability to read, speak and write the English language with proper use of grammar, diction and style.

Excellent customer service skills with the ability to communicate courteously, professionally, effectively and tactfully.

Ability to operate office equipment (copier, scanner, fax & phone system and computer). Strong working knowledge of Microsoft Office Word, PowerPoint, Outlook; basic working knowledge of Excel.

Ability and willingness to work with families, elderly and/or those who are disabled.

Basic math skills in addition, subtraction, multiplication, division and percentages.

Strong organizational skills.

Ability to maintain confidentiality with personnel and resident information.

Ability to attain basic knowledge of HUD Multi-family handbook and Section 8 housing within one year of employment.

 

Additional Work Requirements

N/A

 

Physical and Mental Requirements

Ability to remain stationary for extended periods of time.

Hand-eye coordination.

Hand and finger dexterity.

Near visual acuity.

Ability to stoop, bend and lift arms over head.

Ability to move freely about the office.

  • Assistant Administrator

    5 days ago

    Alpena, United States Alpena Opco LLC Full time

    Job DescriptionJob DescriptionAssistant Nursing Home Administrator (ANHA)MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Alpena is ready to welcome you as a compassionate leader who enjoys driving...

  • Assistant Administrator

    1 day ago

    Alpena, United States Alpena Opco LLC Full time

    Job DescriptionJob DescriptionAssistant Nursing Home Administrator (ANHA)MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Alpena is ready to welcome you as a compassionate leader who enjoys driving...

  • Temporary Administrative Assistant

    1 week ago

    Michigan City, United States Central States Manufacturing, Inc Full time

    **JOB SUMMARY**:The Administrative Assistant will be responsible for first impressions with customers, internal and external, and all administration functions of front desk/office support to meet needs and demands of company. The individual must demonstrate a willingness to provide an excellent experience, seizing opportunities to create raving fans with...

  • Administrative Assistant

    3 weeks ago

    Michigan City, United States Snyder Insurance Agency Full time

    **About us** Snyder Insurance Agency is a small business in Michigan City, IN. We are a professional office and our goal is to build long term, meaningful relationships with our clients.. Our work environment includes: - On-the-job training - Growth opportunities - Team Work environment **Responsibilities**: - Provide administrative support to ensure...

  • Certified Nursing Assistant

    9 hours ago

    Alpena, United States Medilodge of Alpena Full time

    Certified Nurse Aide (CNA) LEADING MARKET WAGES Starting at $19.70-$25.52 per Hour!MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Alpena not only offers you leading market wages, but a rewarding...

  • Certified Nursing Assistant

    1 week ago

    Alpena, United States Green View Opco LLC Full time

    Job DescriptionJob DescriptionCertified Nurse Aide (CNA) LEADING MARKET WAGES – Starting at $19.70 - $25.52 per Hour!MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Green View not only offers you...

  • Certified Nursing Assistant

    2 days ago

    Alpena, United States Green View Opco LLC Full time

    Job DescriptionJob DescriptionCertified Nurse Aide (CNA) LEADING MARKET WAGES – Starting at $19.70 - $25.52 per Hour!MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Green View not only offers you...

  • Certified Nursing Assistant

    1 week ago

    Alpena, United States Green View Opco LLC Full time

    Job DescriptionJob DescriptionCertified Nurse Aide (CNA) - WeekendsLEADING MARKET WAGESMediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Green View not only offers you leading market wages, but a...

  • Certified Nursing Assistant

    2 days ago

    Alpena, United States Green View Opco LLC Full time

    Job DescriptionJob DescriptionCertified Nurse Aide (CNA) - WeekendsLEADING MARKET WAGESMediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Green View not only offers you leading market wages, but a...

  • Certified Nursing Assistant

    1 week ago

    Alpena, United States Alpena Opco LLC Full time

    Job DescriptionJob DescriptionCertified Nurse Aide (CNA) LEADING MARKET WAGES Starting at $19.70-$25.52 per Hour!MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Alpena not only offers you leading...

  • Certified Nursing Assistant

    1 day ago

    Alpena, United States Alpena Opco LLC Full time

    Job DescriptionJob DescriptionCertified Nurse Aide (CNA) LEADING MARKET WAGES Starting at $19.70-$25.52 per Hour!MediLodge is proud to have received the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association!Are you looking for a rewarding career and a stable company to call home? MediLodge of Alpena not only offers you leading...

  • Administrative Assistant- Human Resources

    1 week ago

    Michigan City, United States Marbach America, Inc Full time

    Job DescriptionJob DescriptionGeneralHuman Resources responsibilities such as employee file management, assisting with payroll, benefits administration, employee relations, and other HR duties as required by the company. Prepare reports for management, time management of employees and other HR and administrative tasks as assigned. Perform administrative and...

  • Administrative Assistant- Human Resources

    2 days ago

    Michigan City, United States Marbach America, Inc Full time

    Job DescriptionJob DescriptionGeneralHuman Resources responsibilities such as employee file management, assisting with payroll, benefits administration, employee relations, and other HR duties as required by the company. Prepare reports for management, time management of employees and other HR and administrative tasks as assigned. Perform administrative and...

  • HR Assistant

    3 weeks ago

    Alpena, United States Greater Heights HR LLC Full time

    ::: {offset-key="3r0l1-0-0"} Our company, Greater Heights HR has been in business since fall of 2019. We started out as an "HR department of one" for our clients, primarily providing recruiting services. As the company has grown, this has allowed us to expand our services and provide more critical client needs. About the role: Our ideal candidate is...

  • HR Assistant

    2 days ago

    Alpena, United States Greater Heights HR LLC Full time

    ::: {offset-key="3r0l1-0-0"} Our company, Greater Heights HR has been in business since fall of 2019. We started out as an "HR department of one" for our clients, primarily providing recruiting services. As the company has grown, this has allowed us to expand our services and provide more critical client needs. About the role: Our ideal candidate is...

  • Certified Nursing Assistant

    1 week ago

    Michigan City, United States Silver Birch Living Full time

    Silver Birch of Michigan City is seeking a Certified Nursing Assistant (CNA) to join our Clinical Team. Silver Birch CNAs provide exceptional care and service to our residents. Come join our team! Silver Birch is an Assisted Living Community dedicated to providing the best care, compassion, and customer service to seniors in our living communities through...

  • Direct Support Professional

    3 weeks ago

    Alpena, United States Northeast Michigan Community Mental Health Full time

    Job DescriptionJob DescriptionDirect Support Professional | OverviewAs a Direct Support Professional (DSP) you will encourage our individuals to fulfill their goals on a daily basis. Most importantly, you will enable them to live on their own and maintain their independence that could otherwise be lost. You will assist individuals to build their independence...

  • Direct Support Professional

    1 day ago

    Alpena, United States Northeast Michigan Community Mental Health Full time

    Job DescriptionJob DescriptionDirect Support Professional | OverviewAs a Direct Support Professional (DSP) you will encourage our individuals to fulfill their goals on a daily basis. Most importantly, you will enable them to live on their own and maintain their independence that could otherwise be lost. You will assist individuals to build their independence...

  • PT Assistant Manager

    2 weeks ago

    Alpena, United States Maurices Full time

    Brand Overview:As a hometown specialty retailer, maurices is deeply committed to bringing affordable, versatile, and flattering fashion to small towns across North America. We inspire women of all ages to look and feel their best - just as they are. With 900+ stores, we've earned our reputation as a leader in hometown fashion. The true secret to our success...

  • PT Assistant Manager

    2 days ago

    Alpena, United States Maurices Full time

    Brand Overview:As a hometown specialty retailer, maurices is deeply committed to bringing affordable, versatile, and flattering fashion to small towns across North America. We inspire women of all ages to look and feel their best - just as they are. With 900+ stores, we've earned our reputation as a leader in hometown fashion. The true secret to our success...