Quality Data
2 weeks ago
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.
USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.
Responsibilities:
Enters and manages clinical data to prepare technical reports for Joint Commission (JC); prepares graphic displays of database records for presentation to committees and administrative staff; coordinates data collection; develops databases using MS Excel to track clinical data; maintains shared network files of quality management and medical credentialing staff; assists with creating and maintenance of patient safety event documents; creates and manages MS Word documents and PowerPoint presentations; formats and edits Joint Commission Newsletter and PowerPoints for the Joint Commission intranet portal link; establishes and maintains logs and files of tapes; performs data entry, amending and retrieving data; attends meetings, prepares agenda, minutes, and serves as recording secretary at various hospital meetings; greets visitors, answers telephone, and communicates messages; schedules appointments for director and assistant director; schedules and arranges meetings for Quality Management (QM) director and other department members as directed; maintains meeting and appointment calendar for QM director; assists QM director by handling routine administrative or office management duties; gathers, processes and maintains information required to prepare the department annual budget; uses e-mail, internet, databases and spreadsheets for presentation and data collection; prepares and routes personnel action forms; prepares requisitions for routine department purchases, routing appropriately and researching prices; maintains departmental personnel files; coordinates the completion of timesheets using the computerized timekeeping system; reports broken or malfunctioning equipment; maintains and updates all relevant filing for CMS audits, Joint Commission reports and correspondence; files and maintains records of correspondence and budgetary expenses; plans yearly meeting schedules; prepares memorandums, letters, announcements, job descriptions, department reports, policy and procedures and other documents using a PC and word processing software; prepares and reconciles travel documents by preparing necessary paperwork to include: registrations, making reservations, confirmations, and reimbursements; files and maintains records, correspondence, and other records; receives, screens, and reviews incoming mail; composes responses and memos as directed by the QM director; communicates and uses appropriate customer relations skills with physicians, patients, families, healthcare team and staff in person and via telephone; communicates with personnel department regarding necessary requirements when completing personnel forms; communicates with payroll department regarding information needed for payroll; maintains accurate and complete records; maintains office filing system; cooperates, helps others and improves the performance of Quality Management; completes all mandatory unit, educational and hospital requirements; utilizes cost effective practices in performing all aspects of the job; adheres to current Infection Control and Safety Standards; participates on committees as assigned; abides by and enforces all compliance requirements and policies and performs these responsibilities in an ethical manner consistent with the organization’s values; adheres to hospital policies including confidentiality; requires minimal supervision to safely perform essential functions; utilizes proper body mechanics when moving equipment and/or supplies that are necessary to perform essential functions; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.
Qualifications:
Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama.
Directly related experience may substitute on a year-for-year basis for the required education.
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