Administrative Assistant
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* Offer administrative and operational activity support for the US business in the areas of Operations, HR, Finance, Quality, Regulatory, and General Admin when needed.
* Ensure HR systems and policies are kept up to date and implemented effectively and efficiently.
* Manage onboarding of new employees and exit process for terminating employees.
* Develop and maintain employee personnel filing system.
* Budget and expense management for office related items.
* Point of contact for all employee questions regarding benefits, policies, and other inquiries.
* Provide backup to office admin on various administrative tasks including but not limited to; opening and distributing mail, answering phones, routing messages to the proper personnel, booking rooms for company meetings, assist with travel arrangements, ordering and maintaining office supplies/inventory, etc.
* Verify US based purchasing needs by managing PO development and process.
* Support operations team, by maintaining inventory tracking and managing shipments from various sites across our global network.
* Responsible any other duties, which may be assigned by Senior Management.
* Review Privacy inbox and Compliance inbox on daily basis.
Requirements:
Bachelor's degree required
* 7 to 10 years' experience
* Ability to oversee and manage multiple priorities.
* Effective communication capabilities
- verbal and written to external and internal contacts and customers.
* Schedule and Time management
- ability to balance work and schedule with business requirements.
* New Jersey Notary Public License a plus
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