Training Administrative Coordinator

Job Responsibilities If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ). Mission It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation. Job Purpose Under general supervision, performs programmatic functions to include complex administrative duties that supports the Training and Certification team along with other areas of the agency. Job Responsibilities Serves as the Administrative Coordinator for the Training and Certification Division, coordinating administrative operations across Security and Operations, Community Services, Clinical Services, New Employee Orientation (NEO), In-Service, and Allied Contract Staff training programs. Serves as a central point of contact for staff, learners, instructors, and stakeholders; coordinates communication and training documentation; provides customer support; and maintains knowledge of training schedules, activities, and logistics to support daily operations and training delivery. Provides administrative coordination and operational support for the Division by managing training records, data entry, reporting, and documentation processes. Maintains confidential and sensitive records; develops, distributes, and maintains training materials and related documentation; and coordinates correspondence while identifying issues and recommending process improvements to support efficient division operations. Maintains training rosters and tracking systems. Conducts routine fidelity and quality assurance reviews of training records, identifies discrepancies, and communicates corrective actions to ensure the accuracy and integrity of training data. Coordinates administrative functions that support Training and Certification operations. Serves as the division liaison for facility maintenance requests, monitors issue resolution, and coordinates follow-up activities to ensure timely completion. Coordinates and documents agency fire inspections for the division and maintains records for required certifications and training completions. Utilizes technology and tracking systems to support operational efficiency, records management, and reporting requirements while ensuring training resources and equipment are maintained and available to support program delivery. Compiles, analyzes, and maintains training-related reports, statistics, and operational data to support decision-making, compliance, and program effectiveness. Maintains records related to Training and Certification policies, procedures, and administrative processes. Provides information regarding training programs, policies, and procedures to staff and stakeholders. Conducts quality assurance and fidelity reviews of training documentation, records, and data systems to ensure accuracy, completeness, consistency, and timely processing in accordance with agency requirements. Performs other related job duties as needed or required to support the division or the agency. Minimum And Additional Requirements STATE MINIMUM

REQUIREMENTS:
A high school diploma and relevant experience in business management, public administration, or administrative services. A bachelor’s degree may be substituted for the required work experience. Additional Requirements Proficient in computer applications, to include Microsoft Word, Excel, PowerPoint. Knowledge of laws, regulations and policies relevant to agency. Knowledge and experience with training principles and techniques. Ability to plan, organize and communicate effectively both verbally and in writing. Ability to analyze data and present ideas effectively. Knowledge and experience with modern office practices, procedures, and equipment. Ability to coordinate diverse administrative functions. Ability to exercise good judgment and discretion and establish and maintain effective working relationships. This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided. Preferred Qualifications PREFERRED AGENCY

REQUIREMENTS:
A bachelor's degree and three (3) years of administrative experience to include data entry and database experience. Additional Comments The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:
• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date. You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment. A resume may be attached to your application but not substituted for completing the work history section of the application. Benefits For State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available. 01 I understand that the South Carolina Department of Juvenile Justice is an equal opportunity employer. DJJ does not discriminate in hiring, promotions, discharge, pay, fringe benefits, job training, classification, referral, or other employment aspects based on race, color, religion, sex, disability, or national origin. Any acts you feel are in violation, please get in touch with the Office of Human Resources, 220 Executive Center Drive, Columbia, SC (803) 896-5607.
• Yes
• No 02 I understand that the South Carolina Department of Juvenile Justice's School District also does not discriminate in any programs or activities based on race, color, national origin, sex, disability, or age. The following offices have been designated to handle inquiries regarding the school district's nondiscrimination policies: Title IX
- Inspector General's Office
- 220 Executive Center Drive, Columbia, SC 29210-5427
- Ph: 803-896-9595; Special Education Office, 220 Executive Center Drive, Columbia, SC I have read and fully understand DJJ's position concerning the law.
• Yes
• No 03 I understand that SCDJJ will not hire or promote anyone who may have contact with residents and shall not enlist the services of any contractor who may have contact with residents who have engaged in sexual abuse in a prison, jail, lockup, community confinement facility juvenile facility, or other institution (as defined in 42 U.
S.
C. 1997); has been convicted of engaging in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or has been civilly or administratively adjudicated to have engaged in the activity described above.
• Yes
• No 04 I understand that my fingerprint record received from the FBI and SLED must indicate no felony convictions as a condition of employment.
• Yes
• No 05 I certify that I have not been convicted of any criminal offenses that carries a sentence of 1 year or more or any criminal offenses that involves moral turpitude (an act contrary to the accepted rule of right and duty to man and society). Forfeiture of bond, a guilty plea, or plea of nolo contendere is considered the equivalent of a conviction.
• Yes
• No 06 Have you or any members of your family ever been a victim of a crime committed by a juvenile who is currently under the supervision of SCDJJ? If yes, type in “Yes” and give your last name of the juvenile, date, and location of trial. If no, please type “No”. 07 Do you currently or have you ever worked in or have been professionally associated with a prison, jail, lock, community confinement facility, juvenile facility or other institution as defined in 42 U.
S.
C.
• 1997?
• Yes
• No 08 If you answered “Yes” to the previous question, please list the institution(s) and your date(s) of employment. 09 Do you have a valid driver's license?
• Yes
• No 10 Are you at least 21 years of age?
• Yes
• No 11 Are you currently employed or have you previously been employed with SCDJJ?
• Yes
• No 12 Are you able to perform the essential job functions with or without a reasonable accommodation?
• Yes
• No 13 Will you now or in the future require sponsorship to work in the U.
S.?
• Yes
• No 14 How did you hear about this position?
• SC State Government Website
• Career Fair
• SC Works
• Social Media
• DJJ Employee
• Indeed.com
• Other 15 If you answered "DJJ Employee" for the previous question, please share their name. 16 If you answered "Other" for the previous question, please specify. 17 Do you have a high school diploma and relevant experience in business management, public administration, or administrative services?
• Yes
• No 18 Do you have a bachelor's degree?
• Yes
• No 19 I understand that any misrepresentation, omission of facts, or otherwise falsification on this application and attachments will result in disapproval of this application or termination of employment.
• Yes
• No 20 Please provide us with two (2) references. One (1) professional reference and one (1) personal reference (non-family member). Please list name(s), phone number(s), and email address(es).
• Required Question