Administrative Manager
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S. operations and ensure smooth daily management across our offices and operational sites. This role will coordinate administrative processes, vendor management, procurement support, and cross-team communication for our growing North America business. Responsibilities Operations & Administration
• Support the implementation of administrative policies and procedures across multiple U.
S. locations.
• Oversee office and facility coordination, ensuring smooth day-to-day operations.
• Manage relationships with service vendors (facilities, cleaning, security, IT support, etc.). Procurement & Supplies
• Coordinate office supply purchasing and maintain relationships with key suppliers.
• Work with operations teams to ensure availability of necessary materials and consumables.
• Track purchasing documentation, invoices, and compliance requirements. Budget & Cost Oversight
• Assist in preparing annual administration budgets and monitor spending throughout the year.
• Identify opportunities to improve efficiency and reduce administrative costs. Employee & Team Support
• Support local employee needs, including workspace coordination, travel standards, and company events.
• Facilitate communication between U.
S. teams and international teams to ensure smooth collaboration. Risk & Documentation Management
• Maintain company records, insurance documentation, and administrative files.
• Support the development of business continuity procedures and site preparedness plans. Qualifications
• 8+ years of administrative management experience, ideally within a multinational or multi-location organization.
• Bilingual English and Mandarin as plus
• Experience working in logistics, warehousing, or supply chain environments is an advantage.
• Strong communication skills and ability to coordinate with teams across regions.
• Proficiency in Microsoft Office and strong vendor negotiation abilities.
• Comfortable with occasional business travel within the United States.
• Strong execution and ability to respond quickly in a fast-moving environment
• Excellent attention to detail and accuracy in administrative work
• Ability to collaborate across cultures and regions in a professional manner
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Chinese Language is required
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