Temporary Executive Assistant to the Dean
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• Manage the Dean’s calendar, schedule and confirm appointments, and resolve scheduling conflicts.
• Keep the Dean up to date on upcoming meetings, schedule changes, deadlines, and materials needed for appointments.
• Communicate with colleagues, visitors, and external contacts about scheduling and meeting logistics.
• Arrange travel and process reimbursements and other routine financial transactions.
• Coordinate logistics for selected meetings and events, including room reservations, catering, audiovisual support, and participant communications.
• Provide other administrative support to the Dean’s Office as needed. Basic Qualifications
• Five years of administrative experience supporting a senior leader in a busy office.
• Experience managing complex calendars and processing reimbursements or other financial transactions. Additional Qualifications
• Strong organizational skills and the ability to adjust priorities as schedules change.
• Clear, professional communication and a collaborative approach to working with colleagues and visitors.
• Sound judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office and Zoom.
• Familiarity with Harvard systems, including Concur and Buy2Pay. Additional Information This is a full-time temporary assignment lasting at least three weeks, with the possibility of extension. The position is on campus Monday through Thursday and remote on Friday. Some events may require evening work with advance notice. Candidates must submit a cover letter and resume to: hr@hds.harvard.edu. Pre-Employment Screening: Identity, Education
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