Administrative Assistant 2
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Location: Beaverton, Or (Onsite, 4/1 Hybrid — Some Fridays Onsite As Business Needs Require)
Duration: 7 Months
WHO WILL YOU WORK WITH-
This role will support three Senior Directors — two within the Running business and one supporting Olympics and Paralympics design — handling calendar management, meeting room/reservation coordination, supply ordering, and expense reports.
WHAT WILL YOU WORK ON-
General office support: file setup and maintenance, correspondence, screening and referring inquiries
Coordinating a full range of meetings, events, and travel arrangements; managing calendars for multiple stakeholders
Working with internal/external contacts on venue selection, room set-up, catering, and materials delivery
Utilizing the company's online travel reservation system and working with travel agents/airlines on cost-effective arrangements
Building high-quality graphic and text presentations under tight timeframes
Preparing expense reports, purchase orders, and special reports; maintaining office supplies and organizational charts
Handling confidential information with discretion; may serve as central point of contact for department information
MUST-HAVE
2-3 years of experience in an administrative support role
Strong time management skills and ability to juggle multiple priorities
Excellent organizational skills and communication
General working knowledge of Outlook
Proficiency in MS Suite
NICE-TO-HAVE
Dynamic, positive attitude, able to hit the ground running
Experience within a large matrix corporation
Concur experience
EDUCATION / EXPERIENCE SUBSTITUTIONS
Bachelor's degree preferred, not a hard requirement
Accepted alternatives: PhD/Law + 1 yr; Master's + 0-3 yrs; Associate's + 1-3 yrs; High School diploma + 3-5 yrs
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