Administrative Assistant
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Position Summary
The Administrative Assistant role within D.A. Dodd’s Service and Contract Departments is essential for the department's efficient operations. This position requires an organized and detail-oriented individual who can effectively manage multiple tasks.
Essential Functions & Responsibilities
- Set up new customer information and perform credit evaluations.
- Communicate pricing updates and rate changes to customers.
- Generate and issue invoices accurately and in a timely manner, ensuring all labor and materials are properly charged.
- Monitor outstanding invoices, communicate with clients to ensure timely payments, and keep the Service Manager informed of any issues.
- Establish and maintain job files, work/job numbers, documentation, and spreadsheets.
- Provide coverage as needed for purchase orders, material ordering, and dispatch responsibilities.
- Coordinate and maintain all parking permits and associated records.
- Develops and maintains a thorough understanding of the customer base, including key demographics and customer needs.
- Maintain inventory and order office supplies as needed to support departmental operations.
- Greet visitors, answer phones, and direct calls.
Skills and Competencies
- Strong attention to detail and organizational abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and work efficiently under pressure.
- Familiarity with construction terminology and processes is a plus.
- Willingness to learn and adapt to new tasks and responsibilities.
Qualifications
- High school diploma or GED required.
- Minimum of two (2) years of related administrative experience, preferably in a construction environment.
FLSA Status
This is a non-exempt, full-time position.
Reporting
This position reports to the Service Manager and VP of Construction
*This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
D.A. Dodd provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
To Staffing & Recruitment Agencies: Our company does not accept unsolicited resumes, CV’s, or applications from outside agencies. We are not responsible for any fees related to unsolicited resumes, CV’s or applications and explicitly reserve its right to contact candidates presented in such unsolicited resume, CV, or application.
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