Document Control Specialist

Description:Responsible for all records and document management and overall performanceAdvises on processes, issues, urgent matters, and directs how work is executedEstablishes protocols for internal and external stakeholdersOversees day-to-day activities of the Document Control teamProvides direction, guidance, and training to Document Control and project teamsEnsures consistent and effective information management across the projectDevelops, maintains, and supports the project's Information Management Plan aligned with the Capital Project Management SystemDefines document strategies for Internal, External, and Vault SharePoint sites, EDMS, and paper recordsAssesses project requirements and makes decisions on information management needsDevelops Document Control practices and procedures for field offices and supports implementationConducts business analysis of information flows to determine appropriate processesAssists teams in meeting project schedules, quality, and information management best practicesCollaborates with stakeholders to manage and protect informationUtilizes project management skills to manage multiple initiatives and provide progress/status reportingConducts self-audits, identifies gaps, and implements corrective actionsLeads continuous improvement initiatives to optimize SharePoint and related systemsCoordinates publication of training materials, FAQs, and cheat sheetsPlans and delivers training sessions (in-person, conference calls, WebEx)Makes decisions and recommendations on complex issues without formal guidelines, interpreting policy resourcefullyEstablishes protocols for information updates with project entitiesSets up and maintains records management and documentation systemsOperates and maintains systems for collection, classification, retrieval, and retention of records, images, documents, and informationQualifications:5-10+ years of document control-related experience in the construction, utilities, architecture, telecommunications, manufacturing, or similar industryA.S. Degree or Bachelor's Degree is strongly preferredProficient in MS ExcelSharePoint experience is preferredJob Type & LocationThis is a Contract to Hire position based out of Merrillville, IN.Pay and BenefitsThe pay range for this position is $38.24 - $38.24/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Merrillville,IN.Application DeadlineThis position is anticipated to close on Jan 31, 2026.About Aston Carter:Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.