Document Control Specialist

Description

• Responsible for all records and document management and overall performance
• Advises on processes, issues, urgent matters, and directs how work is executed
• Establishes protocols for internal and external stakeholders
• Oversees day-to-day activities of the Document Control team
• Provides direction, guidance, and training to Document Control and project teams
• Ensures consistent and effective information management across the project
• Develops, maintains, and supports the project's Information Management Plan aligned with the Capital Project Management System
• Defines document strategies for Internal, External, and Vault SharePoint sites, EDMS, and paper records
• Assesses project requirements and makes decisions on information management needs
• Develops Document Control practices and procedures for field offices and supports implementation
• Conducts business analysis of information flows to determine appropriate processes
• Assists teams in meeting project schedules, quality, and information management best practices
• Collaborates with stakeholders to manage and protect information
• Utilizes project management skills to manage multiple initiatives and provide progress/status reporting
• Conducts self-audits, identifies gaps, and implements corrective actions
• Leads continuous improvement initiatives to optimize SharePoint and related systems
• Coordinates publication of training materials, FAQs, and cheat sheets
• Plans and delivers training sessions (in-person, conference calls, WebEx)
• Makes decisions and recommendations on complex issues without formal guidelines, interpreting policy resourcefully
• Establishes protocols for information updates with project entities
• Sets up and maintains records management and documentation systems
• Operates and maintains systems for collection, classification, retrieval, and retention of records, images, documents, and information

Qualifications

• 5-10+ years of document control-related experience in the construction, utilities, architecture, telecommunications, manufacturing, or similar industry
• A.S. Degree or Bachelor's Degree is strongly preferred
• Proficient in MS Excel
• SharePoint experience is preferred

Job Type & Location
This is a Contract to Hire position based out of Merrillville, IN.

Pay And Benefits
The pay range for this position is $ $38.24/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Merrillville,IN. Application Deadline This position is anticipated to close on Jan 31, 2026.

About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.