Executive Administrative Assistant

2 weeks ago

Frankfort, United States Quantam Solutions Full time

Job DescriptionJob DescriptionQuantam Solutions provides IT solutions and consulting for various clients. We offer competitive hourly wages, health benefits, paid time off, and a 401(k) plan. We are currently seeking an Executive Administrative Assistant. Candidates must be a United States Citizen and within an hour driving distance of Frankfort, KY.Administrative Support:Full-time remote position (could be some in-person meetings/events), expected to be on camera for meetings.Perform biweekly and monthly timekeeping tasks for State employees and contractors.Assist Purchasing Agent with travel planning and requests.Assist Purchasing Agent with organization and preparation of procurement documents as requested.Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).Schedule, prepare agendas, and document minutes for committee and departmental meetings.Distribute agendas and minutes as required.Manage office events and coordinate meetings for executive management, including monthly meetings.Track action items from key meetings and ensure follow-up.Human Resources & Staffing:Coordinate contractor hiring with staff augmentation vendors.Post and remove available positions on our client’s site as needed.Manage our client’s employee hiring processes (infrequent).Request necessary access and equipment for hires from the Executive Director.Confirm onboarding and offboarding of new IT resources with managers.Serve as an evaluation liaison for HR-related correspondence.Executive Director Initiatives:Coordinate initiatives led by the Executive Director.Gather and compile information for internal and external agency requests.Act as a liaison between the department/office head and other agencies and organizations seeking IT assistance.Assist in the preparation of technical presentations and testimony before legislative committees or executive leaders.Policy & Legislative Monitoring:Review all client policies and identify those requiring a client counterpart.Collaborate with our client’s management team to define and establish policies.Monitor proposed and enacted legislation for impacts on our client and distribute information to Business Managers for client impact assessments.Interpret departmental policies for agency employees.Awards & Recognition:Coordinate the development of nominations for IT awards.Operational Work Planning:Reorganize operational plans and track progress throughout the year through engagement of the Information Systems Managers.Other Duties:Perform any other administrative tasks as needed to assist the Executive Director.Key Skills:Proven organizational skills, self-accountable, capable of working remotely, strong communication skills, confident in reaching out to new people to gather information, personable, understands a culture of service to others, eager to help ease the tasks of the Executive Director and Managers.Company DescriptionQuantam is a leading recruitment firm helping our clients discover top talent.Company DescriptionQuantam is a leading recruitment firm helping our clients discover top talent.

  • Executive Assistant

    1 week ago

    Frankfort, Illinois, United States The Comedy Bar Full time

    Job SummaryThe Comedy Bar is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our owner/head booker . This role involves managing calendars, coordinating projects, handling correspondence, and ensuring the smooth operation of daily office functions. The ideal candidate will possess excellent...

  • Senior Administrative Assistant

    2 weeks ago

    Frankfort, United States Remote Staffing Full time

    Senior Administrative AssistantCapital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and...

  • Assistant Executive Director

    2 weeks ago

    Frankfort, United States Cedarhurst Senior Living Full time

    DescriptionPosition: Assistant Executive DirectorAbout Cedarhurst:Cedarhurst Senior Living is a leading provider of senior living communities, dedicated to enriching the lives of residents through exceptional care and personalized services. With a commitment to excellence and innovation, Cedarhurst creates vibrant environments where seniors can thrive and...

  • Sr Administrative Assistant

    8 hours ago

    Frankfort, United States Kentucky Staffing Full time

    Join The Cribl Herd B2B SAAS data observability software. Cribl does differently. What does that mean? It means we are a serious company that doesn't take itself too seriously; and we're looking for people who love to get stuff done, and laugh a bit along the way. We're growing rapidly - looking for collaborative, curious, and motivated team members who are...

  • Administrative Assistant

    1 week ago

    Frankfort, Kentucky, United States Myers and Stauffer LC Full time

    Exempt/Non-ExemptNon-ExemptScheduled Hours Per Week40Myers and Stauffer LC is a certified public accounting and health and human services consulting firm, specializing in audit, accounting, data management and consulting services to government-sponsored health care programs (primarily state Medicaid agencies, and the federal Center for Medicare & Medicaid...

  • Sr Administrative Assistant

    3 days ago

    Frankfort, United States Kentucky Staffing Full time

    Join The Cribl HerdB2B SAAS data observability software. Cribl does differently. What does that mean? It means we are a serious company that doesn't take itself too seriously; and we're looking for people who love to get stuff done, and laugh a bit along the way. We're growing rapidly - looking for collaborative, curious, and motivated team members who are...

  • Administrative Assistant

    4 weeks ago

    Frankfort, United States KY Staffing Full time

    Administrative Assistant Robert Half Lexington is looking for a dedicated Administrative Assistant to join a team in Frankfort, Kentucky. In this long-term contract position, you will play a vital role in maintaining the efficiency of our operations and supporting various administrative functions. This role requires a proactive individual who can handle...

  • Administrative Assistant

    5 hours ago

    Frankfort, KY, United States Kentucky State University Full time

    TITLE:Administrative Assistant DEPARTMENT:School of NursingREPORTS TO: Program AdministratorCLASSIFICATION:Staff-12 months EFFECTIVE DATE:TBD STANDARD WORK HOURS:37.5 hours per week LOCATION: On-Site-Main Campus EMPLOYMENT STATUS:Full-Time EMPLOYMENT CLASSIFICATION:Non-Exempt JOB SUMMARY: Under direct supervision of the Program Administrator for the School...

  • Administrative Assistant

    18 hours ago

    Frankfort, Ohio, United States Lightle Enterprises Full time

    About UsLightle Enterprises is a trusted manufacturer of MUTCD-compliant highway and roadway signage, serving contractors, municipalities, and DOTs with high-quality, durable products. With decades of industry experience, we are known for our precision, reliability, and on-time delivery. We're currently seeking a detail-oriented Administrative Assistant to...

  • Operations Administrative Assistant

    4 weeks ago

    Frankfort, United States CF Industries Holdings Full time

    CF Industries Administrative SupportAt CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences,...