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Payroll Specialist (Union Construction) — Onsite, Walnut Creek (SF option as needed)About the CompanyA leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team. Why this roleTrue impact: You own weekly payroll that keeps 150–170 employees paid accurately and on time - field (union) and office.Grow beyond payroll: Partner with a hands-on Controller who will develop you on GL, reporting, and project accounting over time.Benefits that actually benefit: Employer-paid medical/dental/vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3–5% formula), bonus eligibility. What you'll doRun weekly, multi-entity, union and non-union payroll end-to-end in the ERP (Trimble Viewpoint/Vista preferred; Sage 300 CRE, Foundation, Oracle/Acumatica acceptable with strong ramp).Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs/field admins.Prepare/submit union reports & monthly benefit remittances; maintain craft/class codes, fringes, dues, and reciprocity rules.Process payroll liabilities: taxes, garnishments, 401(k), HSA/FSA where applicable; remit on schedule; maintain proof of filings.Support certified payroll and prevailing wage reporting when required (public/tenant-improvement jobs).Post payroll to the GL, reconcile payroll accounts, and partner with Accounting on job cost allocations.Assist with W-2 year-end, audit requests, workers' comp, and process documentation; cross-train with AP/Accounting as bandwidth allows.Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards).What you'll bring3–7+ years of construction payroll; union payroll in CA strongly preferred.ERP experience; Viewpoint/Vista is a plus, but not a deal-breaker if you've mastered another construction ERP (Sage 300 CRE, Foundation, etc.).Strong command of deductions, fringes, multi-locality/multi-state payroll, and agency portals (EDD/IRS).High accuracy under tight deadlines; proactive communicator with PMs/field.Onsite in Walnut Creek (primary). SF office available as needed.
