Payroll Specialist

4 days ago

Walnut Creek, California, United States Pinpoint Talent Full time

Payroll Specialist (Union Construction) — Onsite, Walnut Creek (SF option as needed)

About the Company

A leading Bay Area contractor providing electrical and technology infrastructure solutions for commercial and institutional projects. Decades in business, strong backlog, and a tight, collaborative finance team.

Why this role

  • True impact:
    You own weekly payroll that keeps 150–170 employees paid accurately and on time - field (union) and office.

  • Grow beyond payroll:
    Partner with a hands-on Controller who will develop you on GL, reporting, and project accounting over time.

  • Benefits that actually benefit:
    Employer-paid medical/dental/vision (currently at no cost to the employee; dependent coverage historically included), 401(k) match (~3–5% formula), bonus eligibility.

What you'll do

  • Run
    weekly, multi-entity, union and non-union payroll
    end-to-end in the ERP (Trimble
    Viewpoint/Vista
    preferred; Sage 300 CRE, Foundation, Oracle/Acumatica acceptable with strong ramp).

  • Review and validate timecards; reconcile rates, OT, fringes, deductions; resolve discrepancies with PMs/field admins.

  • Prepare/submit
    union reports & monthly benefit remittances
    ; maintain craft/class codes, fringes, dues, and reciprocity rules.

  • Process payroll liabilities: taxes, garnishments, 401(k), HSA/FSA where applicable; remit on schedule; maintain proof of filings.

  • Support
    certified payroll
    and prevailing wage reporting when required (public/tenant-improvement jobs).

  • Post payroll to the
    GL
    , reconcile payroll accounts, and partner with Accounting on job cost allocations.

  • Assist with
    W-2
    year-end, audit requests, workers' comp, and process documentation; cross-train with AP/Accounting as bandwidth allows.

  • Drive continuous improvement of payroll processes and controls (calendars, checklists, exception dashboards).

What you'll bring

  • 3–7+ years
    of construction payroll;
    union payroll in CA
    strongly preferred.

  • ERP experience;
    Viewpoint/Vista
    is a plus, but not a deal-breaker if you've mastered another construction ERP (Sage 300 CRE, Foundation, etc.).

  • Strong command of deductions, fringes, multi-locality/multi-state payroll, and agency portals (EDD/IRS).

  • High accuracy under tight deadlines; proactive communicator with PMs/field.

  • Onsite
    in Walnut Creek (primary). SF office available as needed.

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