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Administrative Support Specialist
1 day ago
Administrative Support SpecialistAddison Group is partnering with a well-established organization seeking a dependable Administrative Support Specialist to assist with daily office operations. This role is ideal for someone who is organized, detail-oriented, and enjoys balancing administrative tasks with customer interaction. In this role, you will provide administrative and clerical support to ensure smooth office operations. You'll work closely with internal teams while serving as a point of contact for clients and vendors.
Key responsibilities
include:Enter and maintain accurate financial records using QuickBooks, including posting customer paymentsMonitor and follow up on outgoing and incoming shipmentsProvide administrative assistance to the sales team as neededOrder and manage office supplies to keep operations running efficientlyManage shared email inboxes and respond to correspondence in a timely, professional mannerAnswer and route incoming phone callsPrepare and distribute required client documentation, including insurance certificates and W-9sPerform light collections by contacting customers with friendly payment remindersQualifications:Valid driver's license requiredStrong customer service and communication skillsHigh attention to detail and accuracyProven reliability and dependabilityStrong organizational and time-management abilitiesComfortable handling multiple tasks in a fast-paced office environmentAdditional details:On-site positionFull-time scheduleOpportunity to grow administrative and accounting-related skillsPerks:Supportive team environmentHands-on experience with QuickBooks and office operationsBenefits eligibility through Addison GroupAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
