Executive Assistant

We have a client looking for an Executive Assistant to work directly with their CEO.The Executive Assistant to the Chief Executive Officer (CEO) is more than an administrative professional — this individual is the CEO's strategic extension and trusted confidant. The ideal candidate possesses a rare combination of foresight, intuition, and precision, consistently anticipating needs and acting before requests are made. This role demands a deep understanding of organizational priorities, leadership rhythms, and the CEO's communication style. The Executive Assistant operates as a thought partner — managing details seamlessly, predicting outcomes, and ensuring the CEO's focus remains on high-impact decisions.Key ResponsibilitiesAnticipation & Proactive Support – Think several steps ahead of the CEO to predict needs, prepare materials, and identify solutions before challenges arise.Calendar & Workflow Management – Orchestrate the CEO's schedule with precision, aligning priorities, energy, and strategic timing. Anticipate conflicts and resolve them before they occur.Executive Communication – Draft, review, and edit correspondence, talking points, and presentations with the CEO's tone, priorities, and leadership style in mind.Information Flow – Serve as the central hub for communication, ensuring the right information reaches the right people at the right time — filtering what requires the CEO's attention and what can be handled independently.Strategic Partnership – Understand the CEO's goals, relationships, and decision-making preferences to provide seamless operational and strategic support.Board & Leadership Liaison – Coordinate with the Board of Directors, senior leadership, and community partners with tact, confidentiality, and executive presence.Meeting Intelligence – Anticipate agendas, prepare comprehensive materials, and ensure follow-up actions are executed without prompting.Confidential Coordination – Handle highly sensitive personnel, financial, and organizational matters with absolute discretion and judgment.Travel & Event Planning – Plan travel, retreats, and events down to the smallest detail — predicting preferences and ensuring a frictionless experience.Invisible Efficiency – Make the CEO's day flow effortlessly — handling details with such smoothness that execution appears effortless and intuitive.QualificationsAssociate's or Bachelor's degree preferred; equivalent experience may be considered.Minimum of 5 years supporting senior executives (healthcare, nonprofit, or FQHC setting preferred).Demonstrated ability to anticipate executive needs and operate with minimal direction.Exceptional written and verbal communication skills, with the ability to mirror executive tone and discretion.Advanced proficiency in Microsoft Office Suite and comfort with digital scheduling, document sharing, and project tracking tools.High emotional intelligence, strong interpersonal intuition, and the ability to "read the room."Ability to manage complex priorities, shifting demands, and confidential information with unwavering professionalism.Core CompetenciesStrategic Foresight – Sees around corners; anticipates what's next.Judgment & Discretion – Exercises impeccable confidentiality and diplomacy.Organizational Mastery – Manages competing demands without losing focus on what matters most.Communication Excellence – Writes and speaks with clarity, warmth, and professionalism.Composure Under Pressure – Operates calmly and effectively in high-stakes situations.Executive Presence – Represents the CEO's office with polish, credibility, and confidence.ScheduleOnsite Monday - Friday, standard business hours - flexibility required for Board Meetings, events and executive travel.