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Executive/Personal Assistant to CEO
2 weeks ago
**Why Join Us?** We believe in fostering a culture of love, respect, and excellence. Our team operates like a family, always supporting one another and our clients.**Position Overview:** We are a growing Managed Service Provider looking for a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to our CEO. This unique role blends the responsibilities of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can handle both professional and personal tasks with discretion and professionalism.**Key Responsibilities:** - Serve as the primary point of contact among executives, employees, clients, and external partners.- Ensure timely and accurate information flow, keeping the CEO informed of priority matters.- Manage the CEO's calendar, arrange meetings, and coordinate travel arrangements and itineraries.- Prepare and edit correspondence, communications, presentations, and various documents on behalf of the CEO.- Organize and maintain filing systems for documents and reference materials.- Conduct research and analyze data to prepare reports and documents.- Oversee the CEO's personal commitments, including travel, appointments, family engagements, and other personal tasks.- Handle confidential documents with the utmost care and security.- Prepare financial statements, reports, memos, invoices, and other essential documents.- Assist with basic bookkeeping tasks.- Facilitate internal communication by distributing announcements, coordinating meetings, and hosting visiting executives.- Take meeting minutes, accurately record notes, and distribute them to relevant parties.- Oversee projects and follow up on deadlines to ensure timely completion.- Attend meetings and events as a representative of the CEO when necessary.**Qualifications:** - Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives.- Strong ability to manage multiple priorities, coordinate administrative tasks, and handle logistics.- Highly organized and detail-oriented, with excellent multitasking and follow-up skills.- Strong written and verbal communication abilities.- Exceptional discretion and confidentiality in handling sensitive information.- Proficiency in Microsoft Office Suite and familiarity with scheduling and communication tools.- Knowledge of office management systems and procedures.**Skills:** - Excellent organizational and time management capabilities.- Strong decision-making skills and attention to detail.- Interpersonal skills that foster relationship-building with stakeholders, including staff, board members, external partners, and donors.- Professional-level verbal and written communication skills.- Ability to anticipate needs and act independently on requests.**Education:** - A Bachelor's degree in Business Administration, Communications, or a related field is preferred.**Working Conditions:** - Office setting, with potential remote options based on company needs.- Standard business hours, with flexibility required to accommodate the CEO's schedule.**Benefits:** - Competitive salary and benefits package.- Opportunities for professional growth and development.- Exposure to industry leaders and innovative technologies.- A dynamic and supportive work environment.This position calls for a highly resourceful individual with strong emotional intelligence, self-motivation, and analytical skills. The ideal candidate will be capable of independently managing projects from start to finish and will thrive under pressure while handling a variety of activities and confidential matters with discretion.**Job Type:** Full-time **Salary Range:** $45,000.00 - $55,000.00 per year **Benefits Include:** - 401(k) with matching - Dental insurance - Health insurance - Health savings account - Paid time off - Retirement plan **Schedule:** - 8-hour shifts, Monday to Friday **Experience Required:** - Minimum of 1 year in executive administrative support **License/Certification:** - US Citizenship (Required) **Work Location:** In-person We look forward to welcoming a dedicated and enthusiastic individual to our teamEmployment Type: Full-TimeSalary: $ 45,000.00 55,000.00 Per Year
