Office Manager

7 days ago

Palo Alto, California, United States Aramco Services Company Full time $32 - $64

Position Overview

Prosperity7 Ventures, a global early-stage venture capital firm, is seeking a resourceful, detail-oriented Office Manager to oversee day-to-day operations and ensure a seamless experience for our investment team, visitors, and portfolio partners. This position blends administrative excellence, operational ownership, and people-first office management. The ideal candidate is proactive, professional, and comfortable working in a fast-moving environment with founders, investors, and cross-border partners. Prior experience in venture capital, private equity, or the startup ecosystem is preferred but not required.

Key Responsibilities

  • Office Operations & Facilities
    •  Manage daily office operations including supply inventory, vendor relationships, facilities coordination, and workplace standards.
    •  Serve as the primary point of contact for building management, IT support, and external service providers.
    •  Ensure the Palo Alto office remains organized, fully stocked, and welcoming for staff and guests.
  • Administrative & Team Support
    • Oversee scheduling for executives and team members across multiple time zones.
    • Support travel logistics, expense reporting, and procurement through systems such as SAP, Ariba, Concur, and Microsoft Office (training provided).
    •  Prepare and maintain documents, spreadsheets, presentations, and confidential materials with accuracy and discretion.
  •  People & Culture Support
    • Greet founders, partners, and guests; manage meeting room setups and assist with in-office events and team gatherings.
    • Coordinate onboarding logistics for interns and new hires, including IT setup, workspace preparation, and HR administration.
    • Contribute to a positive, professional, and inclusive office environment.
  • Project & Executive Support
    • Provide support to the Regional Managing Director and investment team on special assignments, project tracking, and initiatives.
    • Assist with basic budgeting tasks, reporting, and maintaining internal databases and documentation.
    • Own ad hoc projects that improve operational efficiency and elevate the overall office experience.

Qualifications

  • High school diploma or GED required; associate's or bachelor's degree preferred.
  • Minimum of 3 years of administrative, office management, or operations experience—experience in venture capital or startups is a plus but not required.
  • Strong communication skills with a professional, polished presence.
  • Proficiency in Microsoft Office Suite; familiarity with SAP, Ariba, or Concur is a plus (training available).
  • Demonstrated discretion, confidentiality, and sound judgment.
  • Highly organized, reliable, adaptable, and able to manage multiple priorities in a dynamic environment.
  • Comfortable working onsite full-time in the Palo Alto office.

The anticipated hourly rate range for this position is $ $64.06 per hour. Final rate for this role is based on several factors, including the individual's geographic location, experience level, skill set, training, licenses and/or certifications.

NO THIRD PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.

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