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AR/AP Specialist

7 hours ago

Oklahoma City, Oklahoma, United States Advanced Commercial Painting LLC Full time

Job Description

Advanced Commercial Painting, LLC is seeking a full-time Accounts Receivable / Accounts Payable (AR/AP) Specialist to join our growing team. The ideal candidate will have prior experience in construction or commercial services accounting, strong attention to detail, and the ability to work independently while managing multiple deadlines. This role plays a critical part in maintaining accurate financial records and supporting day-to-day office operations.

Key Responsibilities

Accounts Receivable (AR)

  • Prepare and issue customer invoices in a timely and accurate manner.
  • Track receivables, monitor aging reports, and follow up on outstanding balances.
  • Post customer payments, including checks, ACH, and credit card transactions.
  • Reconcile customer accounts and resolve billing discrepancies.
  • Maintain accurate AR records in accounting and project management systems.

Accounts Payable (AP)

  • Process vendor and subcontractor invoices, ensuring proper approvals and coding.
  • Match invoices to purchase orders and contracts when applicable.
  • Schedule and prepare weekly check runs and electronic payments.
  • Reconcile vendor statements and resolve discrepancies.
  • Set up and maintain vendor accounts, including W-9s and required documentation.

Banking & Reconciliation

  • Prepare, log, and make bank deposits.
  • Assist with bank and credit card reconciliations.
  • Maintain organized financial records for audits and reporting.
  • Coordinate with CFO on cash positioning

Administrative & Office Support

  • Enter and maintain financial and project-related data in Procore, Google Sheets, and accounting software.
  • Maintain digital and paper filing systems for invoices, contracts, and compliance documents.
  • Act as a point of contact for accounting-related calls and emails.
  • Provide general administrative support to the office as needed.

Probation Period

There will be a (90) day probation period. During this Review period the Weekly Salary will be 1,390.00 on a Bi-weekly basis (2,780.00 every 2 weeks) .

Annual Salary post review period

The annual salary for this position after the probation period will be reviewed. ACP 's payment cycle follows a Bi-weekly basis by direct deposit or check through ACP's standard payroll process. The work week will begin on Monday and end on Sunday (Office days are Monday - Friday - 8:00 AM- 5:00 PM)

Benefits

  • Performance-based bonuses

  • Paid time off (5) Days (Available after probation period)

  • Paid holidays (Reference employee handbook)

  • Company-provided vehicle or mileage reimbursement (based on driving record)

  • Company-sponsored training, certifications, and professional development

Preferred Qualifications

  • Previous AR/AP experience, preferably in construction or commercial services.

Preferred Skills

  • Experience supporting office management or senior leadership.
  • Knowledge of basic accounting principles and best practices.
  • Strong problem-solving skills and professional communication.
  • Familiarity with Procore or similar project management software.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize tasks and meet deadlines with minimal supervision.
  • Proficiency in Microsoft Office and Google Workspace.

Job Type: Full-time

Pay: $72, $84,000.00 per year

Benefits:

  • Health insurance
  • Paid time off

Experience:

  • Office management: 3 years (Required)

Work Location: In person