Administrative Assistant

3 days ago

Kansas City, Missouri, United States Populous Full time $50,000 - $80,000 per year

Administrative Assistant - Marketing
Location: Kansas City
 
Who We Are:
We design places where people love to be together.
 
Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.
 
We've designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer:
Professional & Personal Development Programs + Summer Hours + On-Site Gym (Dallas/KC) + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For:
We are looking for an Administrative Assistant to support Leadership in the Marketing Department.
Our preferred candidate will have 5+ years prior Administrative Assistant experience supporting a team in an office environment, preferably in an architecture or engineering firm.

What Your Day Could Consist Of:
  • Schedule meetings and maintain calendars and prepare and submit expense reports for Marketing Leadership.
  • Schedule regular and ad hoc department meetings, ordering food/supplies, securing locations, and coordinating schedules of attendees as needed.
  • Gain leadership approval for all marketing invoices and process with Finance.
  • Assist and coordinate responsibilities for Populous online store.
  • Manage the email account routing requests to the proper recipient.
  • Schedule monthly headshot photoshoots for Kansas City office.
  • Support the administrative needs of Marketing Leadership on assigned projects including shipping packages, booking travel, and arranging meals for client meetings.
  • Support rotation of reception desk during breaks and vacations.
 
Requirements For Success:
  • Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
  • Positive and professional attitude, resourceful nature, and excellent problem-solving capability.
  • Detail-oriented, organized, learns quickly and adapts to new responsibilities.
  • Ability to effectively manage sensitive and confidential information.
  • Ability to anticipate and proactively prepare for what is needed by team leads.
  • Highly self-motivated and capable of thriving in a fast-paced, deadline-driven environment.
  • Proven administrative, time management, and multi-tasking skills.
  • Proficiency in Microsoft Office programs required, particularly Word and Excel; prior experience in Newforma preferred.
 
Essential Qualifications:
  • An accredited degree in a related field or commensurate work experience within an office environment supporting a team.
  • 5+ years of Administrative Assistant experience is preferred.
 
Additional details: 
  • Overtime may be necessary.
 
Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws.
 
No. 1 Most Innovative Company in Architecture by Fast Company 
No. 1 Firm in Cultural on Interior Design magazine's Top 100 Giants  
No. 1 Architecture Firm in Cultural Facilities by BD+C 
No. 1 Architecture Firm in Convention Centers by BD+C 
No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C 
 
Find us here -  
Instagram: @WeArePopulous 
X: @Populous

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