Administration Supervisor

SEIU 721 is a dynamic and fast-growing labor organization recognized as one of the largest and strongest unions of publicly funded employees in the nation. We represent over 100,000 workers and have over 200 staff employees covering 6 counties in Southern California; including Ventura, Los Angeles, Orange, and Riverside counties and numerous cities in these regions. Our members provide critical services within the public and private sectors in diverse fields including health care, social services, libraries, courts, parks and recreation, public works, higher education, mental health, and many others. They work tirelessly to care for the sick, protect the environment, support families in need, and protect our communities' most vulnerable individuals. We represent frontline workers who impact millions of lives daily and make sure their work is respected and valued.

SEIU 721 organizes workers in the public and private sectors and empowers them to not only affect change in their workplace, but at the political level as well. Through grassroots organizing, identifying, and developing leaders within our Union, we make sure that our members' voices are heard, and that the government is held accountable to ensuring efficiency, advocating for those in need, and improving access to services.

SEIU 721 represents public and private service workers across Southern California who are committed to their communities' health and well-being. Our goal is to uplift those workers who have been historically marginalized and give them a seat at the table so they may provide for their families for generations to come. We continue to grow our outreach so that we can provide excellent representation and strengthen the power of workers in a changing labor economy.

RESPONSIBILITIES:

The Administration Supervisor position is a supervisor level position and is responsible for overseeing the work of Administrative and Duplication staff. In this position, the Administration Supervisor will develop and support staff within an office environment, work closely with field staff to ensure their logistics requests are addressed, manage vendor relationships including ordering materials and maintaining equipment, and lead special projects related to the administrative needs of the Local.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Provide resources and support to field campaigns across the union, acting as a point of contact for field staff to make requests for their campaigns
• Collaborate with staff and leadership to ensure request processes are adhered to in order to ensure a smooth flow of operations
• Coordinate office events, meetings, and large scale efforts utilizing Administrative staff and resources appropriately
• Record and track vendor transactions including food orders, office supplies, and other materials for reporting purposes to be reviewed by the Director of Administration
• Maintain continuity of operations by documenting and communicating needs to management and stepping in to support where applicable
• Oversee workflows of Administrative staff to identify any inefficiencies or need for change in assignment to be communicated and implemented alongside the Director of Administration
• Prepares agendas and takes notes at meetings to support leadership and accurately document consistent with the needs of the organization
• Ensure that Administrative staff are complying with operating procedures and organizational expectations, providing staff support and feedback when appropriate
• Manage, update, and audit organizational databases, filing systems, and administrative records as needed
• Assist with the development and implementation of standard operating and internal procedures
• Coach and develop Administrative staff to build skills and support opportunities for growth through trainingand goal setting
• Lead staff through implementation of changes to process or systems by providing training and oversight
• Liaison between the Administrative staff, field staff, and the leadership team in processing requests as wellas union-wide efforts or events
• Manage special administrative project assignments provided by leadership to support the operations of theLocal
• Identify opportunities for Administration and Duplication to better support staff and members both in theoffice and the field
• Perform other related duties as assigned

MINIMUM QUALIFICATIONS:

• Preferred experience in managing and developing staff (managing unionized staff desired)
• Minimum of 3 years' experience in an administrative capacity
• Experience leading projects or functions in an office environment
• Intermediate proficiency in Microsoft Office platforms preferred
• Supervisory experience in an administrative role a plus
• Strong written and verbal communication skills
• Willingness to work long and irregular hours, including weekends, and participate in all union-wide activities
• Commitment to social justice and building power for workers
• Ability to communicate, work effectively and relate respectfully with members and staff from diverse ethnic,social, and economic groups

SALARY AND BENEFITS:

• Salary range $104,668.72 – $109,868.72
• Fully paid benefit package including medical, dental, vision and a generous life insurance.

TO APPLY: Mail, fax or e-mail a cover letter, detailed resume, two-page writing sample and the name, job title, address, and phone number of three professional references to:

Human Resources Department SEIU Local 721 Suite Wilshire Blvd.

Los Angeles, CA 90017

E-mail:

To be considered, your resume or cover letter must show how you meet each of the jobrequirements listed above.

SEIU Local 721 is an affirmative action employer and encourages applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. SEIU Local 721 works to ensure fair treatment of applicants and employees and actively enforces zero tolerance policies against discrimination and sexual harassment.

Position will remain open until filled.