Administrative Supervisor
9 hours ago
Our client, an
Am Law 50 law firm
, is seeking an
Administrative Supervisor
to oversee day-to-day administrative operations for its local office. Reporting to the
Director of Business Operations
, this role plays a key leadership position in managing assigned departments while coordinating and executing firmwide initiatives at the local level.
Key Responsibilities
- Supervise and guide administrative staff, providing direction on workflow, priorities, and resource allocation
- Manage daily administrative operations for assigned departments, which may include Office Services, Facilities, and Reception
- Lead and support local execution of firm initiatives, including office moves, maintenance projects, security, and resource management
- Plan and execute office events and programs
- Participate in the hiring and onboarding process for administrative staff
- Assist with budget planning, tracking, and cost control for assigned departments
- Serve as a liaison between the local office, firmwide teams, and external vendors; maintain vendor relationships
- Maintain accurate administrative records, spreadsheets, databases, and reporting materials
- Update systems and processes related to office moves, staffing changes, and other operational transactions
- Support orientation and integration of new associates and staff into the office and the firm
- Provide support for additional office initiatives, projects, and events as needed
- Work extended or non-standard hours when required
- Handle additional projects and responsibilities as assigned
Proficiencies
- Advanced proficiency in Microsoft Office Suite
- Working knowledge of budgeting, including planning, tracking, and reconciliation
- Knowledge of office administration and services best practices, within a legal or professional services environment
- Familiarity with records management practices, preferably in a legal setting
- Understanding of facilities, reception operations, and best practices
- General knowledge of office management procedures
Qualifications
- Bachelor's degree preferred
- Minimum of 6 years of experience in a legal or professional services environment (required)
- At least 2 years of supervisory experience
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