Office Manager/Proposals Specialist

2 weeks ago

Greenbelt, Maryland, United States Charles P. Johnson & Associates, Inc. Full time

About Us:

Charles P. Johnson and Associates is a respected engineering and consulting firm serving public and private sector clients. We are currently seeking a professional, approachable, and detail-oriented
Office Manager / Proposal Writer
to join our Public Sector team in Greenbelt, MD. This dual-role position is ideal for someone who thrives in a dynamic environment, enjoys meeting deadlines, and can develop clear, engaging, and results-driven proposals.

Key Responsibilities:

Office Manager Duties:

  • Serve as the first point of contact for clients, visitors, and vendors.
  • Answer and direct phone calls professionally.
  • Manage office resources and coordinate supply orders.
  • Organize and schedule internal training seminars.
  • Prepare and distribute meeting minutes, memos, letters, emails, invoices, mail merges, and proposals.
  • Schedule and coordinate meetings using Microsoft Outlook and Teams.
  • Maintain calendars and schedule appointments for staff.

Proposal Writer Duties:

  • Identify and qualify RFPs and RFQs.
  • Plan, schedule, and coordinate the production of proposals, presentations, and statements of qualification.
  • Draft, edit, and proofread proposal documents with attention to grammar, clarity, and formatting.
  • Collaborate with sub-consultants to gather and organize required information.
  • Coordinate proposal development meetings and timelines.
  • Maintain a database of marketing and proposal materials.
  • Assist with tracking and organizing conference bookings and logistics.

Qualifications:

  • Professional and approachable demeanor with a commitment to excellent service.
  • Strong command of spelling, punctuation, and grammar.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
  • Experience with Adobe Creative Cloud, especially InDesign.
  • Highly organized with strong attention to detail.
  • Familiarity with Deltek is a plus.
  • Experience with Microsoft Publisher and Project is a plus.
  • Minimum of 2 years of experience with RFP/RFQ processes, including proposal writing and coordination, is preferred.
  • Willingness to occasionally work flexible hours to support conferences, networking events, and proposal deadlines.

Equal Employment Opportunity (EEO):

Charles P. Johnson and Associates is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.

Americans with Disabilities Act (ADA) Compliance:

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you require assistance or accommodation during the application process, please contact our Human Resources department.

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