Personal Assistant

4 days ago

New York, New York, United States Visionet Associates Full time

Position Summary:

We are seeking a highly capable, discreet, and proactive Personal Assistant to provide integrated support to the executive leader across both his professional and personal life.

Key Responsibilities:

Executive & Business Support:

  • Act as a primary point of contact and gatekeeper for the executive, managing communication with internal and external stakeholders with utmost professionalism.
  • Provide comprehensive calendar management, organizing and prioritizing business meetings, travel, and appointments with a keen understanding of strategic priorities.
  • Arrange complex domestic and international travel, including flights, accommodations, and detailed itineraries for business purposes.
  • Handle sensitive business information with the highest degree of confidentiality and discretion.

Personal Management:

  • Manage the executive leader's
    personal
    calendar, coordinating a wide range of activities, appointments, and commitments.
  • Organize all aspects of personal travel, including vacations, weekend trips, and children's activities.
  • Oversee household operations, including managing vendors, household staff, and family projects (e.g., renovations, vehicle maintenance).
  • Run errands and manage family-related administrative tasks as needed.

Cross-Functional Coordination:

  • Proactively anticipate the needs of the executive leader, applying strong judgment and problem-solving skills to resolve issues efficiently.
  • Balance multiple priorities, seamlessly transitioning between business and personal tasks in a fast-paced, evolving environment.
  • Coordinate and deploy various resources to drive timely solutions for both professional and household objectives.

Qualifications:

  • Minimum Bachelor's degree (B.S./B.A.).
  • A minimum of 5 years of professional experience as a Personal Assistant or Executive Assistant supporting a C-Level executive in U.S.
    Experience in a family office or supporting a principal's personal life is essential.
  • Impeccable discretion and a proven ability to handle sensitive and confidential information from both the corporate and personal spheres.
  • Demonstrates strong business acumen and a refined sense of etiquette, with the ability to navigate complex executive and family environments effectively.
  • Exceptional communication and interpersonal skills; ability to work effectively with team members and family contacts overseas.
  • Exhibits strong resilience under pressure, consistently handling multiple priorities with clear judgment and high efficiency.
  • Willingness to undertake 20%-30% international travel, which may include both business and personal trips.

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