Executive Personal Assistant

About the Company (IGI Global Scientific Publishing):

IGI Global Scientific Publishing is an international academic publishing house headquartered in Hershey, PA, with additional offices in New York City, London, UK, and Beijing, China. As an academic publishing house established in 1988, IGI Global Scientific Publishing is committed to publishing scholarly books, journals, cases, encyclopedias, handbooks of research and e-collections of the highest quality that provide comprehensive insight into a multitude of academic discipline areas, including but not limited to subjects of Business, & Management; Science, Technical, and Medicine (STM); and Education & Social Science. As an internationally recognized publisher, IGI Global Scientific Publishing seeks to facilitate the availability of academic excellence and disseminate innovative knowledge worldwide with unbelievable speed. IGI Global Scientific Publishing publishes tomorrow's research Today

At IGI Global Scientific Publishing, we embrace a vibrant culture that prioritizes Highest Quality, Excellent Service, and Positive Image through an agile, collaborative, and team-oriented environment. Our dedication to understanding and adapting to market needs drives us to deliver groundbreaking research publications to the global academic community. Employees are empowered to own projects, think creatively, and stay responsive to evolving industry demands. We foster personal and professional growth, valuing the insights and feedback of every team member, which fosters strong internal bonds that reflect in the meaningful relationships we build with our clients worldwide. Join us in shaping the future of research and innovation through Publishing Tomorrow's Research Today.

Personal Assistant Position at IGI Global Scientific Publishing:

IGI Global Scientific Publishing is currently seeking a highly organized, proactive, motivated, resourceful and energetic Executive Personal Assistant to support the company's owners (executives) in both their professional and personal responsibilities. This role requires exceptional multitasking, discretion, and communication skills. The ideal candidate is a self-starter who thrives in a fast-paced environment, maintains confidentiality, and provides effective & efficient support for all anticipated needs to ensure seamless daily operations. The position is based in our New York City office located at 250 Broadway, 6th Floor, New York, NY 10007 and may require occasional travel domestically as well as international.

Key Responsibilities:

• Manage calendars, including scheduling meetings, appointments, and travel for 2 executives
• Handle all personal and professional appointments for both executives (eg. doctor's appointments, business lunches and personal engagements).
• Assist with and coordinate special personal and business projects.
• Plan, book, and manage logistics for business and personal travel.
• Assist with event planning and coordination (personal or professional)
• Prepare meeting agendas, take minutes, and follow up on action items
• Assist in preparation of presentations, reports, and other personal and business documents
• Support with project management and execution of key business initiative
• Act as a liaison between the executive and internal/external stakeholders Occasionally travel with the family or executives for personal or business purposes both domestically as well as international.
• Run personal errands and manage household and/or office tasks (including home and office facilities as wells as personal needs)
• Oversee and organize children's schedules and programs.
• Maintain strict confidentiality and exercise sound judgment at all times
• Availability for occasional travel or after-hours tasks

Qualifications:

• Bachelor's degree required.
• Minimum of 2–3 years of experience as a personal assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Strong interpersonal and relationship-building skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proactive, resourceful, and able to anticipate needs.
• Discretion and trustworthiness in handling confidential information.
• Ability to anticipate needs and provide seamless support to ensure optimal time and task management

Compensation & Benefits

IGI Global Scientific Publishing offers competitive wages and provides a strong benefits package to all eligible employees. Benefits include health plan, employer matching pension program, dental, vision, and Paid Time Off (PTO).

IGI Global Scientific Publishing is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, and disability status.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person