Clerical- Office Assistant

1 week ago

Bellingham, Washington, United States NORTHWEST CHEVROLET OF BELLINGHAM Full time

Job Title: Vehicle Clerk

Location: Bellingham WA

Job Type: Full-Time

Pay Range: $19.00-$20.00 per hour paid Semi-monthly

Overview: The Vehicle Clerk is an essential administrative role within the auto dealership, responsible for handling the clerical and documentation tasks related to vehicle inventory and sales. This position ensures that all vehicle records are accurate, up-to-date, and accessible.

Key Responsibilities:

  • Maintain and update all vehicle inventory records, ensuring accuracy in the database.
  • Process and manage vehicle titles, registrations, and other documentation, ensuring compliance with dealership policies and state regulations.
  • Prepare and file all necessary paperwork associated with vehicle purchases, sales, and trades.
  • Assist in resolving any discrepancies in vehicle documentation or inventory records.
  • Provide support to the sales team by generating reports and maintaining organized files of vehicle transactions.
  • Coordinate with sales personnel and the service department for seamless communication regarding vehicle status.
  • Respond to administrative inquiries from staff related to vehicle details and paperwork.
  • Perform general administrative duties including data entry, filing, and maintaining office supplies.
  • Reconcile and process the daily deposit. Receipt in cash, checks and credit card payments accurately.

Qualifications:

  • High school diploma or equivalent; additional training in office administration is preferred.
  • Previous administrative experience, preferably within the automotive sector.
  • Strong attention to detail and organizational skills.
  • Proficient in Microsoft Office Suite and familiarity with dealership management systems.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple tasks, prioritize effectively and stay organized in a fast-paced environment.

Physical Requirements:

  • Ability to sit for extended periods and perform general office duties.
  • Working in an office environment and respecting your co-workers without disrupting or distracting others.
  • Valid driver's license and proof you have the lawful ability to work in the United States.

What We Offer:

  • Competitive salary and benefits package.

    • Medical
  • Dental
  • Vision
    • The 1st of the month, following 60 days of employment

  • 401(k) (Must be 21 years old to qualify)

    • Employer Contribution- Up to 3% of employees gross wages
    • Eligible at 6 months of employment
    • Enrollment periods are January and July ONLY- Must have completed your 6 months to enroll in either January or July
    • Vacation and Sick pay benefits offered
  • Opportunities for professional development and advancement within the dealership.
  • A supportive and collaborative work environment.

Interested candidates should submit their resume and cover letter.

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