Administrative Assistant

2 weeks ago

Andover, Kansas, United States YOUNG MEN'S CHRISTIAN ASSOCIATION OF WICHITA KANSAS Full time

GENERAL FUNCTION: Under the direction of the Branch Director, the Administrative Assistant will assist in the execution of the Annual Support Campaign, clerical and communications regarding human resources and accounts payable with branch staff and the metro office.

MINIMUM ENTRY REQUIREMENTS

Education/Experience Requirements:

  • Minimum age of 21
  • Relevant work experience

Physical/Mental Requirements:

  • Must be able to routinely perform the following physical activities; climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand and/or sit for extended periods of time, walk, lift and/or move up to 30 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity to perform detailed tasks
  • Must have ability to communicate effectively; both orally and in writing
  • Must possess problem solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment
  • Must be detail oriented and exhibit a high degree of accuracy and alertness
  • Must exhibit initiative in the absence of supervision
  • Must be able to relate to and work with diverse groups of people in a friendly and consistent manner
  • Must work collaboratively as a team member as well as independently and lead by assigned goals, duties and deadlines
  • Must possess ability to exercise high levels of discretion and confidentiality
  • Must present a neat and professional appearance at all times

Job Requirements:

  • Commitment to the YMCA mission, vision and values
  • Must attend New Employee Orientation within 30 days of hire
  • Complete CPR/AED, First Aid, and O2, in accordance with Conditions of Employment
  • Learn all emergency procedures and action plans for the branch
  • Understand and abide-by all policies and procedures as set forth by the association
  • Work a schedule that reflects the needs of the branch

JOB RESPONSIBILITIES

Annual Campaign:

  • Entering data to include, but not limited to, input of Annual Support pledges, and posting of payments
  • Serving as branch point of contact and organizer for Annual Support Campaign; in accordance with guidelines set forth by the Metro office
  • Responsible for the number of active volunteers recruited for the Annual Support Campaign.
    Assisting in the training of Annual Support volunteers

Human Resources:

  • Administering branch payroll by ensuring accuracy of timesheets and new employee paperwork and systems as directed by timelines provided by HR and Payroll.
  • Ensuring accurate and timely completion of new employee packets/paperwork for all branch staff.
  • Maintaining training calendar and staff meeting schedules.
  • Ensuring accurate tracking and compliance for branch staff certifications.

Accounts Payable:

  • Maintaining and order office and First Aid supplies.
  • Ensuring all accounts payable and purchase order procedures are followed and corresponding items are sent to the Metro office on time.

Risk Management:

  • Collecting and forwarding all accident/incident reports to Metro within 24 hours of incident.
  • Following up on accidents within 48 hours when deemed appropriate.
  • Updating the Operational Manual within guidelines set forth by the Metro office and providing new and updated information to all Directors as needed.
  • Maintaining and updating MSDS book.

Other:

  • Preparing for Monthly, Weekly, Board, Annual Support and other meetings; i.e. typing memos and minutes, organizing trainings, and preparing for events.
  • Collecting and reporting statistics to the Metro office, i.e. monthly volunteer reports
  • Assisting with other special events when requested.
  • Assisting at front desk when needed.
  • All other duties as assigned.

EFFECT ON END RESULT: Ensure the smooth operations in all daily functions for the branch, all financial documentation is reliable and current for supporting grants, and efficient systems are in place to support program operations.

  • Medical Records Director

    3 days ago

    Andover, Kansas, United States Life Care Center of Andover Full time

    Please note that this position requires participation in the on-call rotation as part of regular responsibilities. Position SummaryThe LPN Medical Records Director maintains the patients' clinical records, including coding, auditing, and providing pertinent staff education regarding recordkeeping procedures. Serves as the designated Privacy Officer for the...

  • Police Officer

    2 weeks ago

    Andover, Kansas, United States City of Andover Kansas Full time $50,232 - $100,000 per year

    Under the supervision of the Section Commander (Lieutenant) and/or designated supervisor, the police officer performs duties in the protection of life and property and the preservation of order in Andover. The employee in this position must accept the responsibility to support and promote this organization's mission and comply with its directives. Patrol...

  • Administrative Assistant

    4 weeks ago

    North Andover, United States Flaherty & Company LLC Full time

    Benefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Training & development Tuition assistance Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Gradifi student loan repayment assistance Job Summary We are seeking a motivated and outgoing Administrative...

  • Administrative Assistant

    1 week ago

    Andover, United States Restaurant Depot Full time

    Restaurant Depot - 148 Dascomb Road [Office Assistant / Receptionist] As an Administrative Assistant at Restaurant Depot, you'll: Be responsible for processing new hires and administering in-house drug tests (where permitted by law; Verify accuracy of Social Security Information for payroll, provide new hire orientation and submit required documents to Human...

  • Bilingual Front Desk Administrative Assistant

    1 day ago

    Andover, Massachusetts, United States JECC Behavioral Center, LLC Full time

    Job Type: Full timeWork Schedule:Monday: 9am-6:30pm (Break: 12:00 PM – 1:00 PM)Tuesday: 9am- 6:30pm (Break: 12:00 PM – 1:00 PM)Wednesday: 9am-6:30pm (Break: 12:00 PM – 1:00 PM)Thursday: 9am-7pm (Break: 12:00 PM – 1:00 PM)Friday: 9am-7pm (Break: 12:00 PM – 1:00 PM)Job Overview:We are currently seeking a reliable and efficient Bilingual...

  • Office Administrator

    1 day ago

    Andover, Minnesota, United States Fresenius Kabi USA Full time $33 - $36

    Job SummaryThe Office Administrator position is responsible for providing general office management support, overseeing the daily operations of the office, and providing administrative support to R&D, Operations and other departments as required. This position will provide comprehensive administrative support to the site management (e.g., preparation of...

  • Administrative Receptionist

    2 weeks ago

    Andover, United States USA Jobs Full time

    Administrative Receptionist Presbyterian Homes & Services, The Farmstead, is seeking a Full Time Administrative Receptionist for its team. The Receptionist reports to the Resident Services Director or dedicated Quality Service Team member on site. The Receptionist also takes work direction from the Campus Administrator, Marketing, and other departments as...

  • Administrative Receptionist

    2 weeks ago

    Andover, MN, United States USA Jobs Full time

    Administrative Receptionist Presbyterian Homes & Services, The Farmstead, is seeking a Full Time Administrative Receptionist for its team. The Receptionist reports to the Resident Services Director or dedicated Quality Service Team member on site. The Receptionist also takes work direction from the Campus Administrator, Marketing, and other departments as...

  • Administrative Receptionist

    2 weeks ago

    Andover, MN, United States USA Jobs Full time

    Administrative Receptionist Presbyterian Homes & Services, The Farmstead, is seeking a Full Time Administrative Receptionist for its team. The Receptionist reports to the Resident Services Director or dedicated Quality Service Team member on site. The Receptionist also takes work direction from the Campus Administrator, Marketing, and other departments as...

  • Administrative Receptionist

    2 weeks ago

    Andover, MN, United States USA Jobs Full time

    Administrative Receptionist Presbyterian Homes & Services, The Farmstead, is seeking a Full Time Administrative Receptionist for its team. The Receptionist reports to the Resident Services Director or dedicated Quality Service Team member on site. The Receptionist also takes work direction from the Campus Administrator, Marketing, and other departments as...

  • Administrative Receptionist

    2 weeks ago

    Andover, MN, United States USA Jobs Full time

    Administrative Receptionist Presbyterian Homes & Services, The Farmstead, is seeking a Full Time Administrative Receptionist for its team. The Receptionist reports to the Resident Services Director or dedicated Quality Service Team member on site. The Receptionist also takes work direction from the Campus Administrator, Marketing, and other departments as...

  • Administrative Receptionist

    2 weeks ago

    Andover, MN, United States USA Jobs Full time

    Administrative Receptionist Presbyterian Homes & Services, The Farmstead, is seeking a Full Time Administrative Receptionist for its team. The Receptionist reports to the Resident Services Director or dedicated Quality Service Team member on site. The Receptionist also takes work direction from the Campus Administrator, Marketing, and other departments as...