Preconstruction Administrative Assistant

2 weeks ago

Houston, Texas, United States Hays Electrical Services Full time $60,000 - $90,000 per year

With over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in Industries Hospitality, Commercial, MultiFamily and solar. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.

Job Overview:
The Preconstruction Administrative Assistant plays a key role in supporting the Preconstruction Manager and team by coordinating documentation, schedules, and communication during the planning phase of construction projects. This role requires strong organizational skills, attention to detail, and proficiency in Smartsheet and other project management tools.

Responsibilities:

  • Assist in the development and maintenance of preconstruction schedules using Smartsheet.
  • Organize and track project documentation including estimates, design iterations, and subcontractor proposals.
  • Support bid preparation and proposal submissions by compiling relevant data and formatting documents.
  • Coordinate meetings, take minutes, and follow up on action items with internal and external stakeholders.
  • Maintain accurate records of cost changes, design updates, and project milestones.
  • Help facilitate design reviews and value engineering sessions by preparing materials and tracking feedback.
  • Ensure compliance with internal standards and assist in quality control of preconstruction deliverables.
  • Provide administrative support for budgeting, estimating, and subcontractor communications.
  • Assist in the transition from preconstruction to operations by preparing handoff documentation.

Qualifications:

  • 2+ years of administrative experience in construction or a related industry.
  • Proficiency in Smartsheet is required; experience with Procore, Bluebeam, Accubid, or LiveCount is a plus.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Detail-oriented with a proactive approach to problem-solving.
  • Familiarity with construction terminology and processes is preferred
If you meet the qualifications outlined above and are ready to contribute your skills to the team at Hays Electrical Services, we encourage you to apply. Join us in providing exceptional service to our clients and supporting our company's operations. Apply now

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