program administrator, hematology and oncology

The Program Administrator, Hematology & Oncology, provides leadership, strategic management, and administration for the National Cancer Institute-funded community oncology clinical trials research program. Supervises and manages the research staff in the division. Serves as the key operational interface between the funding agencies, research bases, research team and principal investigators. This position will be responsible for the management and oversight of pre-award and post-award activities relating to clinical research studies. This includes preparing research budgets, contract negotiations and post award management. This position works with a multidisciplinary team of physicians and staff to maintain an environment that encourages collaboration and partnership in clinical trials research.

This is a grant-funded position and will expire on July 31st, 2026, with the potential to be renewed.

General Administrative Responsibilities

Collective Bargaining

· Review applicable Collective Bargaining Agreements and consult with Labor Relations to generate management proposals

· Participate in collective bargaining negotiations, caucus discussions and working meetings

Discipline

· Document, recommend, and effectuate discipline at all levels

· Work closely with labor relations and/or labor counsel to effectuate and enforce applicable Collective Bargaining Agreements

· Initiate, authorize, and complete disciplinary action pursuant to CCH system rules, policies, procedures, and provisions of applicable collective bargaining agreements

Supervision

· Direct and effectuate CCH management policies and practices

· Access and proficiently navigate CCH records system to obtain and review information necessary to execute provisions of applicable collective bargaining agreements

Management

· Contribute to the management of CCH staff and CCH' systemic development and success

· Discuss and develop CCH system policies and procedures

General Administrative Responsibilities continued

· Consistently use independent judgment to identify operational staffing issues and needs and perform the following functions as necessary: hire, transfer, suspend, layoff, recall, promote, discharge, assign, direct, or discipline employees pursuant to applicable Collective Bargaining Agreements

· Work with Labor Relations to discern past practice when necessary

Typical Duties

· Recruits and supervises research and administrative personnel, including training and mentoring research staff and providing opportunities for staff education, development, and professional growth.

· Plans, directs, schedules, and manages team workflows to support the operational needs and strategic objectives.

· Oversees and provides guidance to research staff in study procedures and processes.

· Manages all disciplinary matters as well as oversee all other Human Resource needs of the office.

· Conducts regular meetings for the entire staff to disseminate new information, provide ongoing training, and process improvement strategies

· Assists clinical trials working group in identifying new clinical trials and studies funding opportunities, provides insight on funding terms and conditions and submission requirements, assists with preparing applications for funding.

· Assists Principal investigators (Pls) with day-to-day clinical trials management duties: budgeting, purchasing, and expense reconciliation; contract, reimbursement submissions; position requests and salary reallocations.

· Works to facilitate contract negotiations and execution through the Cook County Health Office of innovation.

· Assists Pl, Associate Pl and Administrator with internal and external budget development for clinical trials research applications.

· Monitors funds on regular basis, reconciling staff salaries, invoices, incoming research payments, cost transfers and other expenses ensuring financial compliance to reporting standards and funding agency requirements.

· Provides regular financial status updates including fiscal projections to Pls and Administrator

· Reviews and coordinates time and effort reporting for clinical research staff.

· Responsible for annual progress reports, contract amendments and collaborates with management in the completion of required federal financial reports, just in time submissions, and no-cost extensions.

· Provides oversight of patient clinical trials milestone actions to ensure proper reimbursement from research groups; Reconciles patient actions with funds received.

· Works with other departments/disciplines to coordinate all aspects of research studies.

· Monitors, directs, and performs day-to-day operations to ensure policies and procedures are being followed, objectives are being met, and that services and projects are run efficiently and effectively.

· Collaborates with Pls and Administrator to establish strategic plans, policies, and procedures to assist the division and department in fulfilling its research goals and objectives.

· Promotes the research activities within the division, participates in local and national meetings, and works with the faculty to report results via publications and presentations.

· Leads research team through external audit process.

· Works with other departments/disciplines to coordinate all aspects of research studies.· Works with other departments/disciplines to coordinate all aspects of research studies.

· Oversees the preparation and submission of regulatory documents to the National Cancer institute Central IRB and the Cook County Health lRB.

· Oversees the maintenance of investigator/sponsor files in accordance with National Institute of Health (NlH), FDA, and Good Clinical Practice (GCP) Guidelines.

· Performs other job functions as assigned.

MINIMUM QUALIFICATIONS

· Bachelor's degree from an accredited college or university (Must provide at time of interview)

· Five (5) years of experience with clinical trials administration is required

· Two (2) years of experience supervising and/or managing staff is required

· Experience with program and budget management is required

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

· Excellent verbal, written communication, and interpersonal skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups

· Exceptional organizational skills and the ability to prioritize, plan, and organize projects and tasks

· Demonstrate analytical and organizational, problem-solving, decision-making, critical thinking, and conflict management/resolution skills

· Excellent program development, management, and leadership skills

· Demonstrate attention to detail, accuracy, and precision

· Ability to maintain a professional demeanor and composure when challenged

· Ability to function autonomously and as a team member

Physical and Environmental Demands

This position is functioning within a healthcare environment.  The incumbent is responsible for adherence to all hospital and department specific safety requirements.  This includes but is not limited to the following policies and procedures:  complying with Personal Protective Equipment requirements, hand washing and sanitizing practices, complying with department specific engineering and work practice controls and any other work area safety precautions as specified by hospital wide policy and departmental procedures.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.

For purposes of the American with Disabilities Act, "Typical Duties" are essential job functions.

 VETERAN PREFERENCE PLEASE READ 

When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service

To take advantage of this preference a Veteran must:

•   Meet the minimum qualifications for the position.
•  Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
•  Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing.  Please note:  If you have multiple DD214s, 215s, or NGB 22S, please submit the one with the latest date.  Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status.  Discharge papers not listing an Honorable Discharge Status are not acceptable

OR 

• A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference 

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW

BENEFITS PACKAGE

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Paid Holidays, Vacation, and Sick Time
• You may also qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link: 

MUST MEET REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING. 

*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview. 

*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.

*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.

COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER