Executive Assistant

About Us:

If you are passionate about the ability of American business to improve lives, solve problems, and strengthen society, the U.S. Chamber of Commerce is the place for you. As the world's largest business organization, we believe in building a future that gives everyone the opportunity to pursue a better tomorrow. We make it our job today–and every day–to build the strongest relationships possible among the American people, business leaders, and elected officials in Washington, D.C., state capitals, and countries around the globe. For them and the businesses we represent, the U.S. Chamber is a trusted advocate and partner. 

We are driven by the pursuit of innovation and partnership and hold ourselves to the highest standards. Our commitment to our members is matched only by our commitment to our employees. As part of our team, we will support your long-term career development while delivering relevant learning opportunities. We will empower you to lead, develop deep expertise, and find new approaches to solving the toughest challenges.  

Position Overview:

The Executive Assistant will provide administrative support to and act as a liaison between the EVP, Chamber staff, and external stakeholders. The executive assistant will work closely with the EVP to ensure that our day-to-day operations run smoothly. The successful candidate will be highly organized, detail oriented, and able to work independently in a fast-paced environment.

Responsibilities:

• Manage the EVP's calendar in an organized and efficient manner, including scheduling meetings and appointments and coordinating domestic and international travel arrangements, including flights, hotel reservations, and ground transportation.
• Serve as the primary point of contact for internal and external communications on behalf of the EVP.
• Manage meeting logistics.
• Greet and escort visitors. 
• Coordinate and prioritize incoming requests, ensuring timely responses and
  follow-ups.
• Flag important communications for follow-up.
• Provide general administrative support, including answering phones, responding to emails, and ordering office supplies. 
• Prepare and organize materials for meetings, presentations, and events, ensuring that the EVP is well prepared.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Precisely and strategically execute a variety of tasks with high attention to detail, organization, and process.
• Provide high-level, tailored support to the EVP.
• Partner closely with colleagues to plan and execute meetings and coordinate shared activities.
• Perform other administrative duties as assigned.

Qualifications: 

• 5+ years of experience in an administrative support role, preferably supporting executive-level staff. 
• Exceptional executive scheduling, organizational, and time-management skills with the ability to oversee multiple priorities in a fast-paced environment.
• Ability to juggle multiple busy and complex schedules to execute and prioritize scheduling requests.
• Build and maintain a strong network internally and externally with other executive schedulers to facilitate scheduling.
• Outstanding verbal and interpersonal skills with grace under pressure and attention to detail and accuracy.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint. 
• Ability to work independently and handle multiple tasks simultaneously. 
• Ability to maintain confidentiality and exercise discretion at all times. 

The salary range for this position is $68,000 to $73,000. The actual salary paid for this position will vary based on market data, an applicant's qualifications, relevant degrees, certifications, and other factors. Our full-time employees are eligible for benefits, including health care, vision, dental, retirement, and paid leave.

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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