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Donor Engagement Manager

2 weeks ago

Nashville, Tennessee, United States Boys & Girls Clubs of Middle Tennessee Full time $80,000 - $120,000 per year


Donor Engagement Manager
Status: Full-time, Exempt
Location: Club Support Center
Schedule: Required to be on-site on designated in-office days each week. Remote work may be permitted on other days, contingent upon the absence of scheduled meetings or organizational events. May be expected to work on-site during evenings or weekends on occasion to support special events.
Job Summary
The Donor Engagement Manager is responsible for donor acknowledgments, donor tracking, executing a multi-medium fundraising solicitation strategy including phone calls and mailings, benefit and recognition fulfillment, and CRM maintenance. They will communicate with all potential and confirmed guests to organization events via email, phone, and in-person to create a healthy rapport. The Donor Engagement Manager's responsibilities are both detail and timeline-oriented and require a donor-centric, customer service demeanor to build successful and lasting donor relationships.
Key Responsibilities
Donor Data Management
  • Maintain accurate constituent records in Salesforce (merge duplicates, contact info changes, job changes, deleting inactive records, address updates, update salutations, etc.).
  • Act as Salesforce Administrator with any additional data management needs.
  • Work closely with Finance to reconcile monthly donation records and data.
  • Generate and regularly distribute fundraising metric/tracking reports to the Resource Development team.
Stewardship, Cultivation, & Solicitation
  • Manage timely and successful execution of a multi-faceted fundraising project plan such as events, Club tours, sending direct-mail appeals, and mass email campaigns.
  • Create contact lists and prepare all mass fundraising appeals: postal mail, email, phone call, text message, push notification, etc.
  • Focused campaign attention to different donor segments: Monthly Donors, Gift Renewals and Upgrades, LYBUNTY, SYBUNTY, Never-given, and New Donors from existing prospects.
  • Build/identify donor acquisition lists from new prospect sources.
  • Assist Resource Development team to pull lists of donors as needed for their portfolio donor calls for renewal and other stewardship correspondence.
  • Build online donation forms for unique campaigns.
  • Monitor campaigns, track donations and event attendance, and pull related reports from CRM.
  • Prepare annual donation summary tax letters at the beginning of the calendar year for all relevant donors.
  • Assist Resource Development in creating pitch decks for presentations for specific campaigns.
  • Update website regarding major donations, affinity group activity, monthly giving, and more.
  • Prepare e-newsletters to donor-base, highlighting impact, mission moments, and opportunities for donors to get involved.
  • Assist with the organization's brand and marketing strategies such as impact reports, social media, email campaigns & website.
  • Ensure volunteer, guest, and donor email newsletter list segments are updated & accurate.
  • Initiate reports for donor stewardship tasks for assigned owners.
  • Assist in the management of Stewardship Tasks through CRM platform.
Gift Entry & Acknowledgements
  • Enter and code all donations, pledges, and grants (incl. soft/hard credits) into Salesforce according to the revenue budget with descriptive donation notes ensuring all donor data/contact roles are collected and tracked accurately.
  • Record all in-kind donations to special events in Salesforce.
  • Reconcile supporter information in Salesforce.
  • Reconcile all revenue sources with Salesforce (Benevity, United Way, Your Cause, Network for Good, ACH Direct Deposit, etc.) and event management software.
  • Document donor acknowledgement letter protocols (tribute, stock, in-kind gifts).
  • Create and mail all donation/thank you/tax letters within 2 days of gift receipt.
  • Keep thank you letters updated and relevant.
  • Assign, keep a log, and maintain Board Thank You Notes.
Donor and Event Assistance
  • Assist donors with account updates, gift processing, renewals, refunds/invoices, and ensure accurate information.
  • Assist events by sending invitations, collecting RSVPs, answering questions by phone and email, troubleshooting, on-site support during events and experiences, and following up on auction solicitations.
Club Beyond Alumni Group Staff Lead
In addition to the responsibilities above, this role will also lead Club Beyond, our alumni engagement program. This includes:
  • Connecting with former Club members and keeping them involved with our mission.
  • Helping plan alumni events and activities.
  • Working with the Resource Development team to make sure alumni communications are consistent and welcoming.
  • Tracking alumni participation and updating records in Salesforce.
Qualifications
Education
  • Bachelor's Degree in a related field or Bachelor's degree with related experience.
Knowledge, Skills, and Abilities
  • Excellent donor-centric/customer service skills and relationship management skills.
  • Success with mastering technology and using it to gain efficiencies.
  • Ability to prioritize multiple tasks and hit deadlines.
  • Able to work independently and proactively with minimal supervision.
  • Organized and able to keep accurate and detailed documentation.
  • Excellent written, oral communication, and listening skills.
  • Ability to maintain confidentiality with sensitive information.
Experience
  • Minimum of 2 years of experience in a similar role with successful customer service, acquisition, retention, and organizational skills. Must be prepared to share specific examples of success in which candidate had a contributing role.
How to Apply
Please contact Alyssa Leonard at [email protected] with your updated resume and a letter of interest.  Applications/Resumes will be accepted until 11/25/2025.