Food and Beverage Administrative Coordinator

7 days ago

Rancho Santa Fe, California, United States Rancho Valencia Resort & Spa Full time

SUMMARY

The Food & Beverage Administrative Coordinator offers support to the F&B Director and all members of the Food & Beverage leadership team. The person in this role is a highly motivated individual responsible for supplying administrative support to the entire Food and Beverage leadership team.

ESSENTIAL FUNCTIONS

Duties include but are not limited to:

· Invoicing – Creation and receiving of Purchase Orders

· Ordering of non-consumables.

· Aiding in inventory of Wares.

· Aiding in Beverage Inventory.

· Aiding in submitting expense reports.

· Uniform ordering and inventorying.

· Coordination of guest-related requests.

· Coordination of new hire onboarding.

· The support & follow up of unfinished administrative tasks.

· Support the Food and Beverage Team with Special Events.

· Liaison with HR and accounting for items like check corrections, routing of paperwork, and fielding inquiries.

· Liaison and follow up with F&B employees re Food handlers and TIPS certification.

The Food & Beverage Administrative Coordinator will work dynamically with the F&B Director and the F&B Leadership Team to complete special tasks, assignments, and other needs.

Requirements

QUALIFICATIONS

Required

· A sincere desire to satisfy the needs of others in a fast-paced environment.

· Refined verbal and written communication skills.

· Proficient knowledge of computer applications including Microsoft Suite.

· Task and Critical Path Management.

· Earlier administrative experience.

· Ability to communicate in English with vendors, guests, and staff to their understanding.

SKILLS

Required

· Ability to work on your own initiative in a highly pressured environment.

· Strong interpersonal skills.

· Proficient with all Microsoft Office programs.

· Type a minimum of 50 words per minute.

TRAVEL REQUIRMENTS

Travel is not required of this position.

PHYSICAL DEMANDS

· Frequent or occasional need to perform the following physical activities reaching, bending, pushing, pulling, twisting, lifting, and climbing. Have frequent need to perform standing and walking activities related to inspecting property.

· Constant need to perform the following physical activities: grasping, turning, finger dexterity.

· Occasional need to stand for extended periods of time.

· Lifting/carrying up to 15 lbs. often and 25 lbs. occasionally.

· Vision requirements: constant need to view small print. Frequent need to see intricate details and things clearly beyond arms' reach.

· Hearing requirements: constant need to speak on telephone and/or two-way radio, respond to public and converse with staff. Ability to hear fire alarms and emergency equipment.

NOTE: A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will have to perform other job-related duties assigned by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

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