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administrator, purchasing card program

2 weeks ago

Denver, Colorado, United States Denver Public Schools Full time $52,561 - $63,772 per year

Job Description
** Applications will be received until
November 24, 2025.
If the position is not filled by then, we may consider applications submitted after the deadline. Interested applicants must apply online by visiting the Denver Public Schools job board at . **

About This Job
Facilitates the management of the districts credit card program. Support the on-going maintenance, growth and expansion of the Purchasing Card (PCard) program. Develop reports as well as analyze data as it pertains to card utilization and policies. Ensures that all policies, processes and procedures are incorporated into the district card program. Acts as a liaison between Cardholders and the bank and assists with issue resolution as needed.

What DPS Offers You

  • A Culture that values Equity, Accountability, Integrity, Collaboration and Fun with a shared vision that Every Learner Thrives.
  • Salary Range: $52,561 - $63,072
  • In addition to competitive compensation, DPS has other Total Reward offerings such as; time off, health and wellness benefits, and PERA Retirement. For more information visit our New Employee Resources page.

What You'll Do

  • Facilitates the daily operations to maintain the district's PCard program; including processing applications, credit limit adjustments, scheduling and maintaining daily appointments for PCard distribution. Develops and provides policy and procedure training, and demonstrates excellent customer service.
  • Operates in Enterprise Resource Planning system (ERP) on a daily basis to process, review, and audit Expense Reports as needed. Assists Cardholders with troubleshooting Expense Report roadblocks. Provides training to Cardholders and approvers on proper card reconciliation in Employee Space. Assists with overseeing the District's Amazon (or other) business account for 250 groups, keeping PCard and address information current, as well as ensuring purchases meet District purchasing guidelines.
  • Handles or is privy to matters related to purchasing that are confidential in nature and used in negotiations with internal and external stakeholders, including, but not limited to, private relationships, contracts, internal lawsuits/litigations, and internal audit requests.
  • Often acts as a first point of contact for Cardholders in need of purchasing guidance. Ensures that Board policies and purchasing procedures are followed by Cardholders. Guides customers on best purchasing practice in all commodities, connects them to the correct purchasing agent and/or internal stakeholders as needed.
  • Accurately modifies the online system with participant changes, updates, and cancellations. Initiates ideas in the enhancement of current systems and procedures, which will enable procurement function to address current and changing needs of the district.
  • Facilitates ongoing communications with our Cardholders in monthly newsletters. Collaborates with the team to continuously update pertinent forms including our application, handbook, and other PCard forms as necessary.
  • Maintains a collaborative relationship with PCard program's bank partners, acts as the liaison between the bank and our Cardholders and approvers.
  • Ensure that the monitoring and audit process is clearly documented and prompt action is taken when program violations are discovered. Handle security issues with discretion. Maintains all internal files, reports, and databases. Accurately manage information to track purchasing card (PCard) usage. File PCard information.
  • Monitors PCard activity, usage, compliance and patterns; investigates unusual patterns and analyzes expenditures.
  • May also assist in purchasing duties for the department if needed. Collaborates with Accounts Payable on the District reimbursement program to align policies and ensure proper usage of both programs. Supports audits on selected accounts; facilitates document archiving and retrieves documents requested for financial audits.

What You'll Need

  • A High School Diploma/GED is required.
  • An Associate's Degree is preferred.
  • Two (2) years high volume customer service, administrative or in purchasing/contract administration, preferably in an educational environment.
  • Experience working with vendors, administrators, and school staff (e.g., principals, staff) preferred.
  • Experience using or working with ERP system is preferred.
  • Experience using purchasing tools, working with commodities, and implementing organizational purchasing policies and procedures preferred.
  • CPPB or CPCP preferred.
  • Knowledge with Google Suite (Docs, Sheets, etc..).
  • Effective time management and organizational skills.
  • Effective communication skills.
  • Strong attention to detail.
  • Effectively handle multiple demands and competing deadlines.
  • The ability to take responsibility for one's own performance.
  • Work collaboratively with others on a team.
  • High degree of integrity in handling confidential information.
  • The ideal candidate will be extremely detail oriented, preferred.
  • Excellent oral and written communication skills required, preferred.
  • Organizational and customer service skills required, preferred.
  • Working knowledge and understanding of basic accounting principles and procedures, preferred.
  • Possess excellent interpersonal skills, preferred.
  • Have a collaborative/partnering work style, preferred.
  • Demonstrate strong computer skills, specifically in spreadsheet applications (preferably Microsoft Office applications); proficiency with Excel preferred
  • Lead for racial and educational excellence and work to dismantle systems of oppression and inequity in our community, along with believing in and supporting all students so they feel seen and heard with access to high quality education.
  • Live and work with a permanent home address in Colorado while working with us.
  • Have the ability with or without accommodations to meet the physical demands of the position.

Denver Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
Students First. Integrity. Equity. Collaboration. Accountability. Fun
About Us
Denver Public Schools is committed to meeting the educational needs of every student with great schools in every neighborhood. Our goal is to provide every child in Denver with rigorous, enriching educational opportunities from preschool through high school graduation. DPS is comprised of nearly 200 schools including traditional, magnet, charter and alternative pathways schools, with an enrollment of more than 90,000 students.

DPS has become the fastest-growing school district in the country in terms of enrollment and the fastest-growing large school district in the state in terms of student academic growth. Learn more