Administrative Assistant to CIO, VP ITS

2 days ago

Charlotte, North Carolina, United States Central Piedmont Community College Full time $40,000 - $70,000 per year
General Function

Performs highly complex administrative duties in support of the Vice President of Finance and Facilities Operations and other Vice Presidents, as needed; supports Board and Committees of the Board work; assists the Office of the President when needed.

Duties and Responsibilities
  • Provides administrative assistance, such as writing and editing emails, drafting memos and preparing communications on behalf of the Vice President of Finance and Facilities Operations office for approval.
  • Supports Board Committee work for Vice Presidents.
  • Answers incoming phone calls in a polite and professional manner and accurately takes and communicates messages.
  • Welcomes visitors and directs them to the appropriate department.
  • Performs confidential tasks relating to financial and personnel issues.
  • Maintains comprehensive and accurate records, documents and prepares reports related to budgets, requisitions, procurements, equipment and supplies, leave requests, and P-card processing.
  • Creates, shares, and maintains documents in shared drives.
  • Organizes meetings (both in-person and virtual), including scheduling, sending reminders and organizing catering when necessary.
  • Manages the Vice President's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
  • Coordinates travel arrangements.
  • Utilizes various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.
  • Serves as liaison with Human Resources during hiring processes. Duties include, but are not limited to, scheduling interviews and tracking applicant process through the on-boarding or off boarding process.
  • Participates as a member of the Finance and Facilities Operations Council and other unit and college committees as requested. Serves as a liaison for the Vice President to council members and other internal and external constituents. Coordinates and attends committees and meetings as requested. Develops and prepares agendas and minutes for meetings.
  • Serves as an informational resource to internal and external contacts.
  • Collaborate with various departments to assess space needs and manage office space utilization. Review and approve office move requests.
  • Submits and monitors work orders.
  • Perform duties as the college's ACH Fraud Control Administrator.
  • Perform duties as the Gift In Kind Administrator.
  • Performs other duties as assigned.
Minimum Requirements and Preferred Qualifications

Associate Degree in Business Administration or related and / or five years of office management experience, prior experience in an executive support role.

Preferred Qualifications:

  • Bachelor's Degree in Business Administration or related
  • Budget management experience
Additional Information

Knowledge, Skills, Abilities, and Worker Characteristics:

  • Ability to maintain confidentiality
  • Knowledge of basic accounting, procurement and budgeting principles
  • Knowledge of office procedures and practices
  • Advanced computer skills; proficiency with Microsoft Office programs and Google Suite, and familiarity with office equipment
  • Strong work ethic and ability to work independently with limited supervision
  • Excellent communication skills
  • Strong organization skills
  • Ability to prioritize and work on several projects simultaneously
    Ability to work with individuals from diverse backgrounds

Working Conditions:

Typical office environment.

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