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Accounts Payable Specialist
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Schedule: Monday - Friday 8AM - 5PM PST, On-site position
SUMMARY / OBJECTIVE:
Represent PCC Logistics in a professional manner to our internal/external customers, vendors and general public, maintaining a high level of customer service and completing all assigned responsibilities in a timely and accurate manner.
DUTIES AND RESPONSIBILITIES:
- Review, code and post accounts payable invoices, ensuring that they are properly approved
- Help divisions with requisition, converting requisitions to purchasing order, and invoicing in the ERP
- Print checks or send ACHs to vendors and other payees - weekly, monthly and as necessary.
- Ensure all checks are signed and mailed as soon as possible and no later than the end of the week.
- Responsible for weekly check run, Motor Carriers' and other check request including manual checks. Ensuring all invoices are being paid timely and according to terms. (check and balance for selection of check run and follow up needed to ensure all checks are mailed on time).
- Match AP checks with backup if necessary. Research and re-print missing backup for AP.
- Process outside carriers' payment request sent by AP specialist and send them to where is indicated.
- Responsible for Month-End close pertaining to AP – timely. (Review General Ledger, verify PO logs, update recurring logs)
- Reconcile, code and audit, also assist with credit reconciliation.
- Communicate with vendors in a professional and informative manner by phone, email or in person.
- Maintain vendor accounts and reconcile their statements. Investigate and resolve issues related to accounts payable transactions with multiple business unit managers, internal departments and administrative staff.
- Be proactive and communicate to Supervisor any issues and recommendations for improvements.
- Ensure all e-mail messages are being addressed in timely manner, as this is our first level of communication with facilities and Corporate office.
- Other duties include but not limited to - answering phones, greeting visitors, making bank deposits,
- Back-up for J/E's month end close; assist accountants in providing any information requested for accounts payable.
- Keep all office areas neat and files organized.
- Perform other duties as assigned.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications
KNOWLEDGE AND SKILLS:
- Ability to maintain multiple tasks in an organized manner
- Excellent communication and interpersonal skills
- Strong mathematical and analytical skills
- Computer skills: MS Office - MS Excel, Work, Outlook, and SAGE 100
- Typing 45 wpm, 10-key by touch, Alpha Numeric. Be detail oriented
- Strong interpersonal and effective communication skills - verbal, written and utilizing all media for interaction with customers and fellow employees.
- Practical organization skills with strong attention to detail along with ability to multi-task and prioritize multiple assignments
- Ability to accomplish tasks, as assigned and to ask direction from supervisor, when needed
- Ability to work cooperatively with all levels of employees, management, and external agencies
EDUCATION AND WORK EXPERIENCE:
- Minimum of 1 year of full cycle accounts payable experience
- Relevant associate degree or equivalent work experience
- Experience working in a 3PL logistics environment preferred
- Experience with Sage Intacct preferred
