Administrative Clerk

9 hours ago

Phoenix, Arizona, United States Quadel Consulting & Training Full time

Join Quadel and help make housing more accessible one awesome workday at a time.

We're not just a leader in program management, consulting, and training for the affordable housing world - we're a team on a mission. We would love for you to be part of the impact we're making.

We're searching for an Administrative Clerk who loves a fast-paced environment and takes pride in keeping things running like a well-oiled machine. You'll be the go-to person who makes our inspection team shine—getting schedules in order, helping customers, organizing data, and keeping daily operations flowing smoothly.

If you're the type who gets a little thrill from crossing items off your to-do list, enjoys bringing calm to the chaos, and has an eye for the details that matter, you'll fit right in here. Experience with affordable housing or property management systems is great, but your enthusiasm, adaptability, and willingness to learn are what will make you a standout.

What You'll Do

  • Keep the inspection team moving by handling essential clerical and administrative tasks—data entry, filing, document prep, and mail distribution.

  • Own the inspection schedule: maintain calendars, confirm appointments, and help manage any rescheduling needs.

  • Update inspection timelines, customer records, and related information using tools like Emphasys Elite and Smartsheet.

  • Prepare letters, packets, and meeting materials that help our work stay organized and clear.

  • Answer calls and emails with professionalism and a friendly attitude, routing inquiries to the right team members.

  • Maintain accurate records and ensure inspection information is documented promptly and correctly.

  • Partner with internal teams to ensure inspections and related workflows stay compliant and on schedule.

  • Deliver outstanding customer service by addressing questions and concerns about inspections and scheduling.

  • Support office operations with tasks like invoice processing, ordering supplies, and maintaining files.

  • Jump in on special projects that support inspection operations and help improve our processes.

  • Take on other duties as assigned by supervisors and every day is a little different

What You Bring

  • High school diploma or equivalent (required).

  • At least one year of administrative experience preferred; affordable housing experience is a bonus.

  • Strong skills in Microsoft Office (Excel, Word, Outlook).

  • Experience with Elite is a plus.

  • A positive, flexible attitude and readiness to support a mission-driven team.

Physical Demands & Work Environment

  • Occasional standing and walking; frequent sitting.

  • Regular use of hands, keyboarding, and computer work.

  • Frequent talking/hearing and visual focus for detailed tasks.

  • Ability to lift or carry up to 25 lbs occasionally.

This description provides a general overview of the role and may evolve as the needs of the team change. Management may adjust responsibilities as necessary.

As a contractor on federal government contracts, Quadel is obligated to and will comply with and enforce the requirements of the Drug-Free Workplace Act of 1988 and any applicable regulations issued by government agencies with respect to alcohol and/or drug use.  Quadel is or may also be required to comply with alcohol and/or drug policy and/or testing requirements specified in contracts with government agencies and other companies or organizations to which Quadel provides service.  Quadel will comply with and enforce these contractual requirements with respect to alcohol and/or drugs.  As such, candidates to whom an offer is extended are required to submit to a pre-employment drug screening.

Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the position.

EQUAL OPPORTUNITY EMPLOYER/VETERANS/DISABLED
Quadel is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

EEO/AA

  • Office Clerk

    2 hours ago

    Phoenix, Arizona, United States Hustle Notice Biz Full time $17 - $22

    Office ClerkDepartment: Mark RinkEmployment Type: Full TimeLocation: Phoenix, AZ Compensation: $ $22.00 / hourDescription Job Title: Office Clerk Location: Phoenix, AZJob Type: Full-timeKey ResponsibilitiesPerform general clerical duties including filing, photocopying, and data entryAssist in maintaining organized and accurate records of office...

  • Clerk

    6 hours ago

    Phoenix, Arizona, United States Seneca Resources Full time

    Position Title:Clerk (Entry-Level)Location:Phoenix, AZ (100% Onsite – local candidates only)Position Status:Contract (3 months with potential extension)Work Schedule:Full-Time, 40 hours per weekJob OverviewA government client in Phoenix, AZ is seeking anEntry-Level Clerkto provide administrative and clerical support to the Survey Department. This is an...

  • Mailroom Clerk and Employee Services Administrator

    5 hours ago

    Phoenix, Arizona, United States TSMC Full time

    Mailroom Clerk and Employee Services Administrator - Fixed Term ContractTSMC Arizona is seeking a highly reliable and enthusiastic individual, for anup to 6-month Fixed Term contractposition as a Mailroom Clerk and Employee Services AdministratorA job atTSMC Arizonaoffers an opportunity to work at the most advanced semiconductor fab in the United States....

  • Certification Clerk

    7 hours ago

    Phoenix, Arizona, United States I3 INFOTEK INC Full time

    Job Title:Certification ClerkLocation:Phoenix, AZ (100% On-Site)Hours:Up to 20 hours per weekShift:Day (Monday–Friday, between 8:00 AM – 4:30 PM)Position OverviewThe Certification Clerk provides administrative and clerical support to the Certification and Licensing team. This role supports the processing and management of certification applications and...

  • Administrative Clerk

    6 hours ago

    Phoenix, Arizona, United States S R INTERNATIONAL INC Full time

    Job Description:      The Administrative Staff Specialist provides high-level administrative and operational support to ensure the smooth and efficient functioning of medical and clinical office activities. This position supports providers, nurses, and management staff by coordinating administrative processes, managing documentation, handling...

  • Data Entry Clerk

    4 hours ago

    Phoenix, Arizona, United States Link-Up Overseas Full time

    This is a remote position.Remote Entry-Level Data Entry Clerk Opportunity: Join Our Growing Team Are you a detail-oriented individual looking for an excellent entry point into the world of data management and administration? Do you dream of working remotely and embracing a flexible work-life balance? Look no further We are thrilled to announce an incredible...

  • Administrative Assistant

    3 hours ago

    Phoenix, Arizona, United States TotalMed Staffing Full time

    TotalMed Staffing, Inc. Seeking/currently in search for a Full-Time Accounting Clerk/Administrative/Customer Service/Data Entry. Flexible hours. Great potential. Qualified candidates must be able to type at least 40 wpm and be a high school graduate. Excellent communication, organization and interpersonal skills are expected. If you are a quick learner,...

  • Courtroom Clerk

    1 hour ago

    Phoenix, Arizona, United States Maricopa County Full time

    Posting Date01/20/26Application Deadline01/25/26Pay RangeAnticipated Hiring Pay Range: $ $29.50 hourlyFull Pay Range: $ $36.00 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in...

  • Spanish/English Bilingual Invoicing Clerk

    2 days ago

    Phoenix, Arizona, United States Marquez Brothers Southwest, Inc. Full time

    OverviewWe are seeking a motivated and detail-oriented Clerk to join our dynamic team In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth and efficient handling of daily tasks. Your proactive approach and organizational skills will support various departments by managing essential documentation, processing...

  • Courtroom Clerk

    53 minutes ago

    Phoenix, Arizona, United States Maricopa County Full time $23 - $30

    Posting Date01/20/26Application Deadline01/25/26Pay RangeAnticipated Hiring Pay Range: $ $29.50 hourlyFull Pay Range: $ $36.00 hourlySalary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in...