Director - Property, Receiving and Mail Services

Position Function:

The Director serves as the leader for the areas of Property, Receiving & Mail Services. The respective responsibilities include receiving/delivery of incoming freight to MSU departments, managing the fixed asset management system, and coordinating the campus departmental mail pickup and delivery functions in coordination with the US Post Office. This position champions continuous improvement by establishing and maintaining policy and procedures for the control, management, proper stewardship, and disposal of university and sponsored research assets in accordance with various State and Federal regulations. The Director serves as the liaison between State and Federal auditors regarding fixed assets.

Salary Grade:  18

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges.  For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

1. Provides vision and operational leadership for all functional areas: a. Receiving & Property Control: receipt of packages, processing of asset acquisitions, asset disposals, management of fixed assets, buildings, land acreage, and improvements. b. University Mail Services: on and off campus departmental mail pickup and delivery functions in coordination with the US Post Office.
2. Builds and maintains a highly adaptable team structure that supports innovation and growth, while fostering a team-oriented culture. Responsible for the hiring, discipline, and termination of staff. Motivates employees to achieve peak productivity, performance and efficiency.
3. Directs and coordinates all inventory-related activities to include inventory reconciliations, data entry of inventory information, and maintenance of accurate inventory reporting for distribution to departments. Ensures that all activities are accomplished in accordance with all laws, regulations, policies and procedures. Applies internal control concepts and appropriately assesses the exposures resulting from ineffective or missing control practices.
4. Prepares the annual fixed asset financial statements in cooperation with the Controller and Treasurer's office.
5. Functions as a liaison with administrators, unit heads, departmental staff, and external state/federal audit agencies to ensure that policies and procedures are followed correctly. 6. Coordinates and facilitates interactions between various MSU offices and external offices to achieve various departmental goals; to include, but not limited to: General Counsel, Controller and Treasurer, Procurement Services, Contract Services, Sponsored Programs Administration, Facilities Management, Mississippi Agricultural and Forestry Experiment Station, Forest and Wildlife Research Center, Mississippi State University Extension Service, Mississippi State Chemical Laboratory, Mississippi Department of Finance and Administration, Mississippi Office of The State Auditor, Mississippi Secretary of State, Office of Naval Research, U.S. Postal Service.
7. Champions sustainable practices and innovative solutions for the disposition of electronic waste and surplus equipment in accordance with state and federal laws, regulations, and policies.
8. Recommends and participates in the development of university policies and procedures; may serve on university planning and policy-making committees.
9. Provides overall strategic vision and direction for the department by identifying opportunities for innovation, improving processes, and aligning operations with university priorities.
10. Develops and maintains service standards that ensure timely communication, consistent delivery of services, and positive interactions with all University stakeholders. 11. Perform related duties as assigned.

Minimum Qualifications:

1. Bachelor's degree in accounting, finance, business, or related discipline.
2. 5 years of relevant experience, including a minimum of 2 years in a supervisory role.

Preferred Qualifications:

1. Master's degree in accounting, business management, economics or related field and 5-7 years' experience demonstrated to be directly related to the duties listed above with 2 of those years in supervision.
2. Experience with software applications such as Banner, Jaggaer, Recoup, etc.
3. Experience in Asset Management and applicable certifications such as CPPS, CPPA, and CPPM.

Knowledge, Skills, and Abilities:

1. Knowledge of operating budgets and cost centers.
2. Knowledge of land transactions and research work at a courthouse and or an attorney's office.
3. Knowledge of Microsoft Office & Crystal Reports.
4. Project management skills and expertise in leading a team and supervising others.
5. Strong written and oral communication skills.
6. Ability to solve complex issues that may arise.
7. Ability to translate strategic vision into actionable plans that drive measurable/tangible results.
8. Ability to anticipate trends or forecast needs and develop proactive solutions.

Supervisory Responsibilities:
Direct supervision of non-exempt and exempt employees.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.

• No or very limited exposure to physical risk.

• No or very limited physical effort required.

Instructions for Applying:

Link to apply: 

All applicants must apply online and attach a cover letter, current resume, and the complete contact information for at least three professional references.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762,

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: or 

If you have any questions regarding this policy, contact the Department of Human Resources Management at or  Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.