Receptionist Non-Exempt

5 days ago

Pompano Beach, Florida, United States Charter School Associates Full time $30,000 - $50,000 per year

Job description:

Charter School Associates is a growing family of the best tuition-free public charter schools in multiple counties across Florida, including Miami-Dade, Broward, Hillsborough, Pinellas, and Brevard. We hire Florida Certified Teachers qualified to educate students in Kindergarten, Middle School to High School.

At Charter School Associates we are always seeking outstanding talent. If you believe that every child can excel and you have a passion and drive to make that belief a reality, consider joining the CSA family.

Receptionist

Job Duties:

Daily Operations

  • Directs phone calls to appropriate personnel
  • Answers the phone and greets guests
  • Retrieve voice mails messages (voice mails can be distributed via email)
  • Receives and records messages
  • Maintain organized reception area (water plants as necessary)
  • Assists with new school openings
  • Maintains file of accident reports, serious accidents should be scanned and a phone call should be made
  • Assists with coordinated printings and mailings
  • Prepares items for mailing
  • Sorts and delivers CSA mail
  • Receives, unpacks and verifies incoming CSA shipments
  • Purchase USPS stamps
  • Sorts and files documents as requested
  • Assist departments as requested
  • Update school calendars in Finalsite
  • Maintain inventory of office supplies
  • Order supplies for office and new school opening
  • Makes CSA appointments
  • Sends monthly Birthday cards to school personnel
  • Send flowers for special occasions
  • Update and maintain office calendar
  • Assist with CSA Events
  • Write in green book notes for cleaning
  • Maintain and organize kitchen supplies and paper good stock
  • Contact Milner for maintenance of copy machines
  • Keep CSA/Schools contact information up to date
  • Perform other duties or services as required

Additional Responsibilities:

Work independently and exercise sound judgment within established guidelines; collect, evaluate and interpret varied data; use word processing, graphics, spreadsheet and database programs to develop reports, databases and communications materials; compose correspondence; coordinate multiple projects and meet critical deadlines; establish and maintain effective working relationships with those contacted in the course of work.

Employees must be able to relate to other people beyond giving and receiving of instructions: (a) can get along with co-workers or peers without exhibiting behavioral extremes and (b) respond appropriately to criticism from a supervisor.

Qualifications:

  • A minimum of three to five years related experience
  • University/College degree in a related discipline preferred
  • Computer literate with proficiency in Microsoft Office
  • Organized, energetic, innovative and professional
  • Excellent interpersonal skills with strong verbal and written English communication skills

Physical Requirements:

On a continuous basis, sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; use telephone and computer keyboard on a daily basis

NOTE:

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by a supervisor or manager/director.

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