Special Projects Coordinator

2 weeks ago

Stockton, California, United States Collins Electric Full time $60,000 - $90,000 per year

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

Job Purpose

The Special Projects Coordinator plays a crucial role in ensuring the seamless execution of project documentation and administrative functions within the organization. This position is responsible for accurately setting up and managing job files, coordinating estimating processes, and overseeing submittals, RFIs, and change orders. The coordinator facilitates effective communication between stakeholders, supports billing and invoicing procedures, and ensures compliance with regulatory requirements. By maintaining organized records, tracking project progress, and supporting continuous improvement initiatives, the Special Projects Coordinator contributes to the overall success of special projects and upholds the company's core values.

What You'll Do

  • Input job details into the relevant project management and estimating software.
  • Regularly follow up on new plans, documents, and addendums for prospective projects.
  • Arrange final preparation of project submittals and verify approved submittals for conformity.
  • Accurately and consistently update the submittal log.
  • Request and distribute submittal approvals to relevant stakeholders.
  • Gather the required information and verify approved RFI's for conformity.
  • Accurately and consistently update the RFI log.
  • Prepare and execute billings.
  • Track and follow up on outstanding invoices.
  • Attend various meetings (job start-up, turn over) and record meeting minutes.

What You'll Bring

  • 1+ years of experience in construction project coordination or administrative support.
  • Strong attention to detail
  • Strong organizational skills
  • Ability to communicate clearly and effectively with internal and external stakeholders
  • Knowledgeable in preparing and executing billings, tracking invoices, and verifying documentation accuracy.
  • Proficient in using office equipment and general computer programs, with a focus on maintaining accurate data and documentation.

Benefits

  • Competitive salary with opportunities for growth and advancement
  • Comprehensive health, dental, and vision insurance plans
  • 401(k) retirement savings plan with employer match
  • Generous paid time off and holiday pay

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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