Regulatory Compliance Coordinator

Department: Administrative

Reports To: Safety Manager

Location: Office-Based

Employment Type: Full-Time, Year-Round

FLSA Status: Exempt (not entitled to OT)

Position Overview

The Regulatory Compliance Technician supports company-wide adherence to federal, state, and local regulatory requirements. The role performs administrative and field-coordination tasks related to permits, utility locate requests, regulatory documentation, conditional use permits, and compliance reporting. This position ensures accurate records, timely submissions, and consistent follow-through on all compliance obligations for active construction operations, pits, yards, and mobile crews.

Key Responsibilities

Regulatory Compliance & Permitting

• Prepare, submit, and track permits including conditional use permits, operational approvals, site-use authorizations, and other regulatory documents required for construction, pits, or yard activities.

• Maintain organized and up-to-date compliance files, permit conditions, renewal deadlines, approval letters, and supporting documentation.

• Assist leadership with regulatory audits, agency inquiries, or documentation requests.

• Monitor compliance with CUP conditions and notify supervisors of required actions or deadlines.

Utility Locate Coordination

• Submit and track utility locate requests through Gopher State One Call or equivalent state systems.

• Maintain accurate records of locate tickets, expiration dates, clearance documentation, and maps or site sketches.

• Communicate locate status, restrictions, and required follow-up to project managers, supervisors, and field teams.

• Coordinate relocations when site conditions change, or the locate validity expires.

Data Management & Reporting

• Maintain digital and physical files for permits, licenses, certifications, CUP documents, utility locate tickets, and compliance correspondence.

• Prepare routine summaries, compliance reports, and documentation required by internal leadership or governing agencies.

• Track renewal dates for permits, CUPs, inspections, licenses, and regulatory submissions.

Operational Support

• Provide crews and supervisors with compliance instructions, permit conditions, locate requirements, and applicable operational guidelines.

• Assist with scheduling and documentation for compliance-related training, meetings, or audits.

• Identify compliance deficiencies, communicate required corrective actions, and follow up to confirm completion.

Qualifications

Education & Experience

• Associate degree in business, construction management, regulatory studies, or a related field preferred; equivalent experience accepted.

• Experience in construction, utilities, aggregates, or administrative compliance roles preferred.

• Familiarity with permitting processes, CUP requirements, and utility locate systems is beneficial.

Knowledge, Skills & Abilities

• Ability to read and interpret permits, CUP conditions, utility maps, and regulatory instructions.

• High attention to detail and accuracy in recordkeeping.

• Proficiency with mapping tools, Microsoft Office, and electronic document management systems.

• Strong communication skills in a professional setting, including clear and confident public speaking.

• Ability to manage multiple deadlines with minimal supervision.

Physical Requirements

• Ability to walk uneven surfaces during site visits and work outdoors when necessary.

• Lift and carry up to 40 lbs.

• Drive to job sites, pits, and company facilities across Minnesota, North Dakota, South Dakota, Montana and Iowa.

• Occasional extended hours during peak work periods.

Work Environment

• Mix of office work and field coordination.

• Regular visits to active construction areas, pits, and yards.

• Exposure to noise, dust, and varying weather conditions.

Equal Employment Opportunity Statement

Central Specialties, Inc. is an Equal Opportunity Employer and values workforce diversity. We encourage applications from all qualified individuals, including women, minorities, veterans, and persons with disabilities.