Executive Secretary

5 days ago

Sacramento, California, United States FedTec Full time

FedTec Overview:

FedTec is a Woman-Owned Small Business with headquarters in Reston, VA. However, FedTec is more than just a company – we are a dedicated team of visionary individuals who understand the power of transformation. With our unwavering commitment to innovative technology and forward-focused methods, we empower government agencies to fulfill their missions successfully with our capabilities in Digital Transformation, and Cyber Security. Our strategy is rooted in in-depth advising and a unique shoulder-to-shoulder mission experience, all geared towards enabling our clients, their agencies, and every American to thrive. We use the same approach as our employees, building meaningful and lasting relationships to meet their evolving needs and help them grow. We are excited to welcome you to our family.

Executive Secretary / Administrative Assistant

Location: Sacramento, CA

Duration- 2-3 months

Job Summary

We are seeking a highly organized and professional Executive Secretary / Administrative Assistant to provide direct support to Supervisor and the executive office team. This role is responsible for managing incoming communications, maintaining schedules, and ensuring smooth coordination across executive-level stakeholders. The ideal candidate will demonstrate excellent judgment, professionalism, and the ability to work in a fast-paced, high-visibility environment.

Key Responsibilities

  • Manage and answer incoming phone calls with professionalism and accuracy.
  • Review, prioritize, and respond to incoming emails on behalf of Supervisor Hume.
  • Maintain Supervisor Hume's calendar, including scheduling meetings, appointments, and events.
  • Coordinate communications with executive county staff, department heads, jurisdictional agencies (city, county, state, federal), and business leaders.
  • Handle confidential and sensitive information with discretion.
  • Prepare meeting agendas, notes, and other administrative documents as needed.
  • Provide direct administrative support to Supervisor Hume and collaborate closely with two additional team members.
  • Assist in organizing and coordinating office operations to ensure efficient workflow.
  • Support special projects, community events, and outreach activities as assigned.

Required Qualifications

  • Previous experience in an executive assistant, administrative assistant, or secretary role.
  • Strong verbal and written communication skills suitable for executive-level correspondence.
  • Excellent organizational and scheduling abilities.
  • Proficiency in MS Office Suite (Outlook, Word, Excel, Teams) and general office technology.
  • Ability to multitask, manage priorities, and work with minimal supervision.
  • Professional demeanor, strong customer service skills, and the ability to interact effectively with external agencies and community leaders.
  • High level of confidentiality and discretion.

Job Type: Temporary

Pay: $ $35.65 per hour

Work Location: In person

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