Receptionist/Office Manager

2 weeks ago

Knoxville, Tennessee, United States Heritage Realty Full time

Benefits:

  • Paid time off

Benefits/Perks

  • Paid Holidays
  • PTO
  • Competitive Compensation

Job Summary

We are seeking a Receptionist/Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include front office communications with employees, agents, clients and vendors, organizing/maintaining physical/electronic files, receiving payments and bills, and maintaining office equipment/supply levels. The ideal candidate is highly organized with excellent verbal and written communication skills, self-motivated and has the ability to implement systems and procedures. Bonus skills include marketing/graphic design and bookkeeping.

Responsibilities

  • Maintain calendar of appointments and meetings
  • Maintain the office layout and files with efficiency and organization in mind
  • Update, and maintain office procedures
  • Maintain office equipment in good working order with the assistance of the IT department
  • Record invoices and receive payments
  • Communicate with vendors and monitor order deadlines

Qualifications

  • High school diploma/GED required, some college preferred
  • Previous experience as an Office Manager or similar position preferred
  • Understanding of office equipment, systems, and procedures
  • Skilled in Microsoft Office, Excel, and Outlook
  • Excellent time management skills and ability to prioritize multiple tasks
  • Strong problem-solving skills and attention to detail
  • Excellent verbal and written communication skills

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