Facilities Coordinator

Job Title; Facilities Coordinator (Contract)

Duration: 6-month assignment

Location: San Francisco, CA

PR: $60/hr - $80/hr on W2

Position Details

Job Description

We are hiring a seasoned and passionate Facilities Coordinator to join Client. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported

About

Client is an AI safety and research company that's working to build reliable, interpretable, and steerable AI systems. We want AI to be safe and beneficial for our customers and for society as a whole. Our interdisciplinary team has experience across ML, physics, policy, business and product.

Responsibilities:

• Setting up furniture configurations for onsite meetings and events, including arranging conference rooms, presentation spaces, and collaborative work areas to meet specific event requirements
• Performing workstation setups for new and existing employees, including installation and adjustment of monitors, monitor arms, and other ergonomic equipment to ensure optimal workspace functionality
• Conducting minor repairs and maintenance tasks throughout facilities, such as fixing door handles, replacing light bulbs, troubleshooting basic equipment issues, and coordinating with appropriate vendors for more complex repairs
• Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office building such as deliveries, office supplies and daily janitorial services
• Partnering with the extended Facilities team to ensure the buildings are running smoothly and providing a safe, functional and comfortable environment for employees.
• Addressing any facility or workplace issues (elevator down, restroom flood, refrigerator not cooling, etc) promptly to include engaging the right vendor to address the issue
• Responding to an internal ticketing system within Service Level Agreements, providing clear answers and excellent customer service to fellow employees
• Providing emergency response support in partnership with Security, managing maintenance and repair requests, and helping us stay compliant with local codes
• Helping to maintain our Standard Operating Procedures to ensure documentation is up to date
• Developing and preserving office culture and norms, for example our COVID or guest policies
• Partnering closely with People Operations, Security, and vendors to ensure that our office supports focused work and the fruitful exchange of ideas
• Ability to lift up to 50 pounds

You might be a good fit if you:

• Have 4+ years of experience in facilities coordination and building operations
• Working knowledge of facilities-related systems like HVAC, elevators, plumbing, various building equipment like lighting systems, and infrastructure with the ability to supervise maintenance, repairs, and services
• Stay up-to-date with technological, regulatory, and facility trends related to building management
• Have a service and solution-based mindset/internal customer orientation, and are excited to take on essential but behind-the-scenes tasks to help our teams do impactful work
• Enjoy rolling up your sleeves and handling day-to-day tasks as they arise–no task is too big or too small
• Have excellent organizational skills, strong communication abilities (both verbal and written) and ability to multitask

Strong candidates may also:

• Have prior experience with vendor management, food and beverage service, and hospitality
• Be interested in artificial intelligence and care that it is developed safely and beneficially
• Have experience with managing permit, license, and inspection requirements, ensuring facilities meet all mandated regulations
• Enjoy juggling multiple projects, especially in a fast-paced and dynamic startup environment