Office Coordinator

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet .

Position Summary
The
Office Coordinator
will provide administrative support to all OVG departments at the venue, as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties.

This role pays an hourly rate of $23.00-$25.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until March 20, 2026.
Responsibilities

• Open administrative office at 8:30AM, Monday through Friday
• Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software
• Answer, screen, and direct phone calls
• Respond to general customer questions or comments
• Provide general administrative support under direction from the General Manager, Directors, and staff
• Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies
• Provide support to the Everett Public Facilities District Board of Directors including preparation of meeting agendas and minutes and other duties as needed
• Respond to public records requests received
• Assist Conference Center Sales Manager with client rental inquiries and contracting of events
• Process staff parking passes for campus
• Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports
• Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. Manage postal machine and parking and security badging system; liaise with office equipment contractor for maintenance, service calls and supplies
• Assist with various event related duties as needed

Qualifications

• Previous office management or executive support experience preferred
• Communicate clearly and concisely in the English language, both orally and in writing
• Proficiency with computers in a Windows platform
• Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc), with experience preparing accurate spreadsheets
• Consistent and reliable attention to detail, accuracy and validity
• Demonstrated ability to work as part of team and with all levels of management
• Ability to successfully interact and collaborate all team members professionally and supportively
• Demonstrated ability to prioritize and meet strict deadlines
• Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
• Experience in composition of letters including business letters, memos and basic report preparation.
• Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner

Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our
people
, improves our
service
, and raises our
excellence
. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.