Office Services Coordinator

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers "Best Law Firms". 

Job Summary (basic description)

The office coordinator provides various levels of support to the local office.  They are responsible for the upkeep of all general office areas, maintenance of all office equipment and monitoring/stocking of all office supplies maintained in all general office areas.

Essential Functions

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all US/FedEx/UPS packages, sorting and distributing incoming mail.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
• Handling of government notices, including communications with client and preparation of written instructions.
• Maintaining critical dates and data entry in the immigration case management system.
• Assembling petitions and applications for submission to various government agencies, including Department of Labor, Department of Homeland Security, and Department of State.
• Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles). 
• Scheduling service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Covering receptionist duties as needed.
• Cleaning the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers.
• Move boxes and other heavy items, which may include assisting with furniture moves.
• Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
• Inventory and send files to off-site storage facility.
• Organize and clean file workroom.
• Provide other administrative assistance as appropriate and requested.

Qualifications/Skills Required

• One to four years of experience in professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 2007, Word and Outlook, along with basic typing skills, are required.  Excel and PowerPoint experience are a plus.
• Must be able to lift pounds properly.  (Position requires some lifting and moving of various office equipment.  Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to/from shelves of up to 8 feet high.)
• Must be able to take initiative, be reliable, professional, team oriented, have the ability to multi-task, and attention to detail is critical.
• Prior law firm experience preferred.
• Good listening skills to determine what is needed for the customer.
• Ability to use a hand cart.

Educational Requirements

• High School Diploma or equivalent.  

For Maryland, the expected hourly range for this position is between $22.80 and $25.40. The actual compensation will be determined based on experience and other factors permitted by law. 

Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance

• 401(k) Retirement Plan

• Flexible Spending & Health Savings Account

• Firm-paid holidays, vacation, and sick time 

• Employee assistance program and other firm benefits

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.