Estimating Coordinator

2 hours ago

Santa Ana, California, United States PACE Supply Corp. Full time

PACE Supply is seeking a motivated
Estimating Coordinator
to join our high-performing Finish Division estimating team in Santa Ana, CA.

As a key member of this dynamic team, you will deliver Best-In-Class service to our customers through close collaboration, ensuring accurate and timely project bids. You'll build lasting, trusting relationships with our contractor partners by effectively utilizing internal and external resources to coordinate on-time quotes. At PACE Supply—an employee-owned leading wholesale distributor of plumbing and finish products—you'll directly contribute to our shared success while supporting plumbers, contractors, and projects throughout California, Hawaii, and beyond.

Project Quote Logging

  • Review project plans, schedules, and specifications
  • Isolate appropriate sections relevant to the estimate
  • Log projects into our shared platform
  • Create projects and upload schedules into the system (ATS/shared tools)

Vendor and Representative Interaction

  • Request project quotes from external vendors and manufacturer representatives
  • Coordinate and request quotes from internal divisions as needed

Customer Interaction

  • Intake customer quote requests promptly and professionally
  • Respond to customers acknowledging receipt of their request
  • Prepare and send completed project quotes to customers

Additional Duties

  • Collaborate with the estimating team to ensure seamless workflow and high-quality deliverables
  • Maintain accurate records and follow up on outstanding quotes to support on-time bidding
  • Contribute to process improvements that enhance efficiency and customer satisfaction

Minimum Qualifications

  • High School Diploma or GED required
  • 2+ years of experience in administrative coordination, customer service, estimating support, or a related role (experience in plumbing, finish, construction, or wholesale distribution preferred)
  • Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
  • Excellent communication skills, both verbal and written
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Detail-oriented with a proactive, team-oriented mindset
  • Ability to read and interpret basic plans/specifications is a plus

Preferred Qualifications

  • Familiarity with plumbing/finish products or quoting processes
  • Experience with ATS, CRM, or estimating software

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

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