Travel Coordinator

JOB

TRAVEL COORDINATOR (Official Classification: Staff Specialist)DEADLINE TO APPLYDeadline to apply is Friday, January 23, 2026, at 11:59 p.m. PST.This recruitment is open to external candidates, internal OCSC employees, and internal OCSC promotions. This recruitment will be used to fill current vacancies, and an eligible list may be established to fill future vacancies. SALARY INFORMATIONStaff Specialist Hourly Range: $ $39.84Anticipated Starting Rate: $32.18BENEFITS HIGHLIGHTSDefined Benefit Retirement Plan (2.50% at 67 formula)Choice of five medical plansHealth Reimbursement Arrangement (HRA)Vacation and sick leave packages14 paid holidays per yearEducational & professional reimbursementOptional deferred compensation program (457 plan)TELEWORK/ON-SITE OPPORTUNITYThis position is eligible for a combination of telework and on-site work assignments. Some assignments may be limited or not available. Telework must be completed from a pre-designated home-based location within the State of California, and employees may be required to report on-site to address business needs.Telework is at the sole discretion of the Court and may be rescinded with 48 hours' notice, based on the needs of the Orange County Superior Court.

EXAMPLE OF DUTIES

ABOUT THE POSITIONThe Travel Coordinator plans, coordinates, and schedules court-wide travel arrangements for Judges, Commissioners, Executives, Management, and court staff. The Travel Coordinator will make and adjust travel reservations and accommodations, ensure proper processing of payments and reimbursements, obtain approval of cost estimates, and confirm registrations and itineraries. The incumbent will perform a variety of related duties within the area of assignment. The Travel Coordinator is a single-level classification that reports to the Judicial Services Administrator or higher-level management staff within the Judicial Assistance Group (JAG). The following are some representative duties: 1. Plans, recommends, confirms, and adjusts travel reservations and trip logistics for court and judicial staff; arranges ground transportation, and guarantees air and lodging reservations ensuring compliance with the Courts travel policies and procedures; works with 3rd parties including the Judicial Council to book travel and trainings when necessary; and resolves the day-to-day travel issues such as last-minute flight or itinerary changes. 2. Communicates all trip information to travelers; compiles and distributes the trip itinerary with required travel documents; may brief court and judicial staff on proper travel protocol(s). 3. Completes and submits registration and payment for conferences and training for court and judicial staff; works with conference and training venues to confirm receipt of payment and registration. 4. Creates or requests a Travel Training Request (TTR) or Travel Expense Claims (TEC) form from court and judicial staff; calculates related costs, verifies and monitors budget, and obtains appropriate travel approvals.5. Gathers related receipts and travel documents from staff upon the return to the court; assists with processing claims for reimbursement; and reconciles travel expenses and court credit card. 6. Answers general travel inquiries for court and judicial staff regarding policy, pricing, event location, and routing questions; may locate additional travel options as requested. 7. Creates and prepares correspondence to airlines and hotels regarding travel problems, refunds, and other issues. 8. Maintains files, tracking logs, and court systems; updates a variety of documents, schedules, and manuals to include mandatory training; compiles data for internal usage and reporting; conducts audits of judicial education credits; tracks compliance with judicial education reporting; and ensures registration of judicial offers for orientation and education. 9. May provide administrative support and other duties as needed within the assigned area. 10. Attends and actively participates in professional and team meetings; remains informed of new policies, state guidelines, developments in travel, new trends, and innovations, and laws related to travel; and performs related duties and assignments. To view the full job description, please click on the following link: STAFF SPECIALIST

SUPPLEMENTAL INFORMATION

APPLICATION PROCESSAll applicants are required to submit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE. Résumés will not be accepted in lieu of the required application and supplemental questionnaire. For tips on completing/updating your application, refer to our "Helpful Application Tips" guide by clicking HERE.SELECTION PROCESSSTEP 1: Applications will be reviewed by Human Resources to identify candidates who meet the minimum qualifications and/or desirables. It is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.STEP 2: Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted.STEP 3: Those candidates who are successful in the assessment/review may be placed on the eligible list. Placement on the eligible list is not a guarantee of interview or employment. All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a local background check and a reference check.BACKGROUND CHECKA thorough background check will be conducted, including but not limited to work experience, education, certifications, driving record, criminal record, litigation judgment or verdict, and financial/credit information. Fingerprints of candidates are also taken as part of our background check process.REASONABLE ACCOMMODATIONSOrange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at if you feel that you will need a reasonable accommodation for any aspect of the selection process.ELIGIBLE LISTThis recruitment will be used to establish an eligible list for current and future vacancies. The eligible list will remain active until the list is exhausted, or a new recruitment opens.STATUS NOTIFICATIONS You will be notified by email during the process of this recruitment through Please check your email spam/junk folders and accept emails ending with and If your information changes, please update your profile at Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires.QUESTIONS? For questions regarding this recruitment, please contact Mary Ann Huynh at For general employment information, please click HERE.Orange County Superior Court is an Equal Opportunity EmployerFollow us on social mediaLinkedIn | Facebook | X