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Project Coordinator

2 weeks ago

Cedar Rapids, Iowa, United States Modaxo Full time

Job Summary:

Job Summary
The Project Coordinator is responsible to help manage and expedite the entire permitting process for the installation of automated traffic enforcement systems, including red-light and speed cameras, within various city municipalities and jurisdictions. This role serves as the primary point of contact between the company and municipal authorities, ensuring compliance with all local, state, and federal regulations. The ideal candidate is detail-oriented, highly organized, and an expert in navigating complex municipal bureaucracy to facilitate project timelines efficiently. The Project Coordinator will also act as a general coordination support for the Construction team, supporting the Project Documentation as well as coordinating with Sub-Contractors.  

Job Description:

Job Summary
The Project Coordinator is responsible to help manage and expedite the entire permitting process for the installation of automated traffic enforcement systems, including red-light and speed cameras, within various city municipalities and jurisdictions. This role serves as the primary point of contact between the company and municipal authorities, ensuring compliance with all local, state, and federal regulations. The ideal candidate is detail-oriented, highly organized, and an expert in navigating complex municipal bureaucracy to facilitate project timelines efficiently. The Project Coordinator will also act as a general coordination support for the Construction team, supporting the Project Documentation as well as coordinating with Sub-Contractors.  

Key Responsibilities

  • Permit Acquisition:
    • Research, prepare, and submit all necessary applications for municipal permits, licenses, and zoning approvals required for camera installations.
    • Develop and maintain a comprehensive understanding of permitting requirements and application processes for each jurisdiction.
    • Track and manage the status of all permit applications, proactively addressing any delays or requests for additional information.
  • Stakeholder Relations:
    • Act as the main point of contact for municipal employees, including planning and zoning departments and traffic engineers.
    • Facilitate positive working relationships with municipal staff to build trust and expedite the permitting process.
  • Project Coordination:
    • Collaborate with internal project managers, engineers, and installation teams to ensure all project timelines are met and regulatory requirements are satisfied.
    • Resolve any issues or discrepancies with permit applications and regulatory compliance in a timely manner.
    • Work with Sub-Contractors to gather ROMs, Quotes, and other key information for Project Managers and other key stakeholders.
    • Support the Construction Managers in maintaining project documentation and status updates for client and internal reporting needs.
  • Documentation and Reporting:
    • Maintain accurate and organized records of all permits, licenses, correspondence, and project-related documentation.
    • Provide regular status updates and reports to management on permitting progress, challenges, and upcoming project needs.
    • Ensure all necessary documents and forms are completed and filed correctly.

Qualifications

  • Education: Bachelor's degree in public administration, urban planning, or a related field is preferred. 5+ years of experience in utility infrastructure construction and/or planning required in lieu of education.
  • Experience:
    • Proven experience in municipal permitting, permit expediting, or a related government relations role.
    • Experience working with city planning departments, public works, and other government agencies.
    • Prior experience in the telecommunications, construction, or a related field requiring municipal permitting is a strong plus.
  • Skills:
    • Exceptional organizational and project management skills with the ability to manage multiple projects simultaneously.
    • Strong communication, interpersonal, and negotiation skills.
    • Ability to interpret and apply local, state, and federal regulations.
    • Proficiency with project management software and Microsoft Office Suite.
  • Work Environment:
    • Travel up to 25%.  

Worker Type:

Regular

Number of Openings Available:

1