Event Administrative Assistant

3 hours ago

CarmelbytheSea CA, United States Folktale Group LLC Full time
:

Love working with people? Love event planning? Love a beautiful venue? Then let's talk

As the Event Admin at Folktale Winery & Vineyards, you will be a point of contact for our clients during the event planning phase. Your role will encompass administrative duties, planning, social media engagement, and support to ensure client satisfaction. You will play a crucial part in creating seamless event experiences

Requirements:

Event Sales Support:

  • Send follow up emails, calls to potential clients.
  • Assist in sales outreach to build business.
  • Encourage upsell opportunities to increase sales.
  • Conduct venue visits with clients as needed

Event Planning:

  • Collaborate with the Event Operations Manager and Director of Events to ensure seamless event planning.
  • Assist in creating Banquet Event Orders (BEOs) based on client specifications.
  • Work with clients on menu selections and event design.
  • Participate in weekly BEO meetings to review event details with relevant parties.

Client Relations:

  • Maintain open and clear communication with clients throughout the planning process.
  • Act as a liaison between clients and the event team to ensure client satisfaction.
  • Attend events as needed to ensure client needs are met and to gather feedback.

Benefits:

  • Competitive pay.
  • Health, dental, and vision insurance.
  • Opportunity to work in a dynamic and scenic vineyard environment.
  • Career growth and development opportunities.

Skills and Experience

  • Exceptional interpersonal and communication abilities.
  • Detail-oriented and highly organized.
  • Ability to adapt to a dynamic event environment.
  • Willingness to work evenings, weekends, and holidays as event schedules require.
  • Knowledge of the hospitality or winery industry is advantageous.

The Folktale Group LLC is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. The Folktale Group LLC does not discriminate on the basis of disability, veteran status, or any other basis protected under federal, state, or local laws.

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